facilities and admin SupervisorTranscosmos

Detailed Responsibilities and Essential Duties
Duties include, but are not limited to, the following:
Proven track record of strong attendance and dependability
Strong interpersonal and communication skills
Fluency in English and Tagalog
Previous work experience in administration or similar
Minimum intermediate knowledge of Microsoft Word, Excel and PowerPoint
Reception management:
Ensure reception cover (security) is provided at the required times as well as liaising with security company
General Functions:
Managing the reception team (security)
Ensuring the office is functioning to a high standard to support the needs of the business
Ensuring the maintenance team adheres to all required tasks including the cleaning of the offices
Liaising with external vendors to ensure the business runs effectively
Check and approval of supplier invoices for general office
Health and Safety contact
PEZA contact
Employees' main point of contact for any office requirements or escalations
Insurance contact for the business in the Philippines
Assist with office projects as and when required
Meeting and Event Management:
Schedule and manage meeting rooms bookings
Set up and manage meeting refreshments, including ordering food when requested
Coordinate and assist (as requested) in event planning (e.g. Christmas Parties/Off-site Meetings)
Health & Safety Committee
Identifying issues within transcosmos and carrying out necessary actions to resolve
Help liaising with W&F Safety partner, organize regular training
Working closely with the compliance team to ensure we meet requirements
Travel Co-Coordinator & Bookings:
Assist with travel bookings such as Flights, Hotels, Cars, Taxis, etc.
Ensuring the most competitive price is obtained to suit the travellers' needs and to minimize the cost to the business
Other Duties:
Monitor and maintain stationery and cleaning supplies
Knowledge of building security & alarm procedures
Distributing Post as well as sending registered/recorded delivery items
Requirements
Qualities Required for the Role
Excellent written and verbal communication skills with the ability to communicate professionally and confidently, both externally and internally
The ability to gain respect and confidence from co-workers and appropriate management teams
Flexible, adaptable, organised and able to use initiative as well as working to tight deadlines where required
Have strong attention to detail and can manage several tasks accurately and reach completion in a timely manner
Education and Experience
Skilled in the use of PCs, specifically in Windows
Proficiency in Microsoft Word, Excel and PowerPoint
Benefits
As well as the fantastic opportunity to partner with huge global brands and pursue an exciting career with a rapidly growing BPO leader, transcosmos pride itself on a fun, healthy and encouraging work environment in the premium district of Mckinley Hill, Taguig.
We also reward of our staff with great benefits including:
Competitive compensation packages
HMO/Medical and dental coverage
Life insurance
Non-taxable allowances
Night differential
And much, much more!
Transcosmos

Taguig City, Metro Manila
₱45,000 per month
Permanent
Full-time