executive team officer, Education pathways to peaceThe Palladium Group

Executive Team Officer, Education Pathways to Peace
Project Overview and Role:
About the Education Pathways to Peace in Mindanao (Pathways) Program
Education Pathways to Peace in Mindanao (Pathways) is a Philippines-Australia partnership supporting quality inclusive kindergarten to grade 3 education for all children in the Bangsamoro Autonomous Region in Muslim Mindanao (BARMM).
The program focuses on early years education as the foundation for life-long learning and development. By engaging and collaborating with a wide range of education stakeholders, promoting peace in education reform, and addressing inequity and disparity in education delivery, the program also contributes to peacebuilding in the region.
Delivered through the Bangsamoro Ministry of Basic, Higher and Technical Education (MBHTE), activities are directed towards strengthening education policies and institutions, ensuring accessible and inclusive education for all children, providing an integrated education system and curriculum, and improving teacher quality and development.
Pathways is implemented by Palladium in consortium with the Australian Council for Educational Research (ACER) and Orient Integrated Development Consultants Inc (OIDCI).
The program's base of operations is in Cotabato City and covers all five provinces of BARMM.
About the position
The Executive Team Officer works under the overall guidance of and reports directly to Pathways' Executive Team. The working environment requires working collaboratively with the overall Pathways' team and external counterparts for the successful achievement of the responsibilities and assigned tasks. The position reports to the Executive Team, with a direct supervisory role by the Deputy Team Leader for Programs.
Child Protection: Level 1
The responsibilities of the project employee do not involve direct contact and working with children or young people.
Primary Duties and Responsibilities:
The key responsibilities of the position include, but are not limited to: * Ensures effective and efficient functioning of the Pathways Executive Team while maintaining full confidentiality in all aspects of his/her assignments
Manages information flow from Executive Team to the appropriate audience and follow-up on deadlines and commitments made by different sections of the Pathways' team
Maintains the Executive Team's calendar, arranges, prepares and administratively supports appointments and meetings (including high-profile meetings with program stakeholders such as the Program Steering Committee meeting, other program governance meetings, Monthly Management Dashboard meetings with the Australian Embassy), takes minutes as required, and ensure that meetings are reflected in the Program Calendar
In close collaboration with the Procurement Team, ensures services organized for meetings initiated by the Executive Team, such as venue rental, transport, and other procurement services
Maintains high-level partner contact lists and ensures a regular update
Prepares routine correspondence on behalf of the executive team for their respective signature and ensures delivery and any other follow-up when required
Supports the Executive Team with administrative matters
Maintains a filing system ensuring safekeeping of confidential materials
Follows up on deadlines, commitments made, actions taken and coordination of collection and submission of documents to the executive team
Screens all incoming correspondence
Responds to ad-hoc requests of the Executive Team
Required Qualifications:
The Executive Team Officer should possess the following qualifications, experience, skills and competencies: * Qualifications in administration, community development, development studies, basic education or any other relevant field;
Working experience in the international development / INGO sector in the Philippines, preferably in the BARMM; experience in the role of executive assistant, office manager or chief of staff is an advantage;
Working knowledge and understanding of the political and cultural context of Mindanao and BARMM;
Excellent interpersonal skills and has ability to work effectively with others in a cross-cultural and fragile environment;
Capacity to work independently and against tight deadlines;
Ability to discern when something needs to be elevated to a higher level of decision-making;
Excellent written and oral communication skills in English and Tagalog; Proficiency in local languages in the Bangsamoro Region is an advantage;
High proficiency in Microsoft Word, Excel, PowerPoint and other commonly used office applications;
Excellent coordination, liaising, and events organising skills; and
Candidates from the BARMM are strongly encouraged to apply.
Applications close on 30 October 2022.
Important Note:
Along with their CV (maximum 4 pages), interested applicants must submit a written response (2-4 pages only) addressing their suitability for the role as per the qualifications enumerated above.
Company Overview:
About Palladium - Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people's lives.
Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at [Protected Info] and we will be in touch to discuss.
Safeguarding - We define Safeguarding as "the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm". We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.
The Palladium Group

Cotabato City, Maguindanao
Permanent
Full-time