executive services ASSISTANT MANAGERKMC MAG Solutions Inc

Functional Overview: The Executive Assistant to the CEO will provide high-level administrative support for company leaders to ensure they can efficiently accomplish key tasks and company initiatives. They keep the executive's communications organized Functional Overview: The Executive Assistant to the CEO will provide high-level administrative support for company leaders to ensure they can efficiently accomplish key tasks and company initiatives. They keep the executive's communications organized so that they can easily access the most important information without having to sort through low-priority items. Executive Assistants screen all visitors and determine what level of support they need while offering polite, professional customer service. They manage the executive's daily calendar, including scheduling meetings, confirming appointments, writing itineraries and arranging for transportation. Executive Assistants also train other administrative staff on company policies and best practices. Duties and Responsibilities: Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf Maintaining comprehensive and accurate records Plan and execute Execom events and meetings (including but not limited to weekly EXECOM Meetings, Semi-annual strategic planning sessions and other leaders' events) Performing minor accounting duties (expense reports mostly) Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary Answering phone calls in a polite and professional manner Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters Acting as the point of contact among executives, employees, clients and other external partners Managing information flow in a timely and accurate manner Managing executives' calendars and setting up meetings Make travel and accommodation arrangements Take minutes during meetings Minimum Competencies: Time management and ability to meet deadlines Verbal and written communication skills Strong organizational skills and ability to multitask Problem-solving and decision making Proactivity and self-direction Interpersonal skills Minimum Qualifications: Bachelor's degree in business management OR hospitality and tourism management, or related field Work experience as an Executive Assistant, Personal Assistant or similar role Excellent MS Office knowledge Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g. e-calendars and copy machines) Excellent verbal and written communications skills Discretion and confidentiality Reports Generation: Prepare/Review Minutes of Meetings attended by Executive/s Expense Reports - Credit Card Liquidation, Personal Expenses for HR Reimbursement Powerpoint presentations of Executives Other ad-hoc reports
Monster

Taguig City, Metro Manila
Permanent
Full-time