executive Personal Assistant - philippinesOpsArmy

Executive Personal Assistant (Full-time | Remote)About the RoleWe are seeking a highly organized, proactive, and resourceful Executive Personal Assistant to provide end-to-end professional and personal support to a senior executive. This role requires exceptional judgment, communication skills, and the ability to operate in a fast-paced, dynamic environment.The ideal candidate is a high-performing individual who thrives in a structured yet entrepreneurial setting someone who can anticipate needs, handle complexity, and execute with precision.Apply here:Experience & Background
3-7 years of experience supporting senior executives, founders, or investment professionals in high-performance environments (private equity, venture capital, consulting, or tech).
Proven success in calendar management, travel coordination, and complex communication handling across multiple time zones.
Demonstrated ability to maintain confidentiality and handle sensitive information with integrity.
Background in operations, chief of staff, project management, or client service is preferred.
Degree in business, finance, communications, or equivalent operational experience in a fast-paced environment.
High English fluency (written and spoken) is essential. * Ideal for a sharp and quick-thinking candidate who can multitask effectively and think several steps ahead.Key ResponsibilitiesI. Professional Support
Project Management: Support planning and execution of key initiatives. Identify priorities, track progress, and help drive projects to completion.
Time & Calendar Management: Strategically manage the founders calendar, balancing meetings, travel, and preparation time to protect focus and energy.
Gatekeeping & Communication: Serve as the first point of contact for internal and external stakeholders. Screen and prioritize requests with professionalism and sound judgment.
Meeting Preparation: Coordinate logistics, draft agendas, and ensure the founder is fully prepped with relevant materials and clear objectives.
Relationship Management: Maintain and strengthen relationships across investors, partners, and key stakeholders through proactive follow-ups and communication.
HR Support: Manage and update employee data; support reporting, compliance tracking, and HR-related projects.
Travel & Finance: Coordinate all domestic and international travel, including flights, accommodations, and itineraries. Manage business expenses, reimbursements, and reconciliations.
Content & Brand Building: Draft LinkedIn posts, newsletters, and follow-up messages that reflect the founders brand and voice.
Event & Offsite Planning: Plan and execute investor dinners, founder salons, retreats, and board meetings end-to-end from guest list curation to logistics and post-event follow-up.
II. Personal Support
Complex Personal Tasks: Manage personal projects such as home or apartment searches and vendor coordination (brokers, contractors, etc.).
Life Management: Schedule dinner reservations, personal travel, family logistics, and special events with care and discretion.
Errands & Purchases: Oversee gift buying, shipping, and event preparation for personal and professional occasions.
Seasonal & Gifting Calendars: Maintain a proactive gifting calendar for family, investors, LPs, and professional relationships.
VIP Entertainment & Reservations: Secure high-demand dining and entertainment bookings.
Home Services Coordination: Organize maintenance, repairs, and vendor visits to ensure smooth household operations.
Personal Finance & Administration: Track bills, manage reimbursements, and coordinate with accountants and legal advisors on personal filings and documentation.
Health & Wellness: Schedule medical, fitness, and wellness appointments; handle insurance claims and other health-related logistics.
Core Skills & AttributesExceptional organization and time management skills.Strong written and verbal communication.High discretion and trustworthiness.Tech-savvy; comfortable with productivity and communication tools (e.g., Google Workspace, Slack, Notion, Zoom, expense apps). * Anticipatory mindset able to predict needs and resolve issues before they arise.Calm under pressure, with a no task too small attitude.Professional, polished, and dependable.Apply here:
OpsArmy

Cebu City, Cebu
Permanent
Full-time