event Operations associateRELX

Job Summary
The Event Operations Associate offers vital support throughout the exhibition cycle. They assist with a range of general exhibition duties including but not limited to pre-show administration and managing onsite requirements for all team members. The Event Operations Associate will work closely with all functions and systems to provide effective and efficient support that contributes to the delivery of our exhibitions. We want individuals who demonstrate initiative, an inquisitive mind, an obsession with making things better, a passion for solving puzzles, the humility to laugh at themselves, the willingness to ask for help when they are over their heads, and the ability to deal (healthily) with multiple projects, tight deadlines, and demanding partners.
Accountabilities
Pre-Show
Vendor Management / Liaise with 3rd party vendors on various matters such as, but not limited to:
o Chasing Barter Invoices
o Raise Barter PO's
o Uploading Event Logo
o Drafting Legal Documents
o Complete Barter New Supplier Forms
o Invoice Amendments
o Undeliverable Invoice Updates
o Contributors Set Up
o AV - Features & Digital Signage
o Catering - Ordering
o Furniture - Ordering
o Floral - Ordering
o IT & comms
o Radios
o IT Equipment
o Crates --- and many others
Meeting Administration - scheduling team meetings, composing agendas/minutes when required
Team Projects - assisting with projects such as team days, exhibitor days, steering committees and press days etc.
Team Supplies - auditing and ordering team supplies including safety boots, stationery, business cards and refreshments for onsite as well as the crates to transport the supplies
Post and Shipping - managing all outgoing and incoming post for the Sales and Marketing Teams
Frontline Enquiries - handling calls/emails from prospective exhibitors and distributing to the appropriate team member - and diverting any general enquiries to our Customer Service Team
On-Site (when chosen to represent)
Sales Office/Lounge - setting up and coordinating this busy area during the exhibition
Rebooking Support - supporting the Sales Team with capturing interest for the next Event Edition - this may include contracting onsite using automated or manual contracting systems and/or managing all incoming booking forms/enquiries
Coordinating Team Arrangements - including booking meeting rooms, arranging team/client dinners etc.
Post-Show
Reports/Tracker Maintenance - generating, maintaining and managing various reports for Sales, Marketing and Operations Team
LexisNexis, a division of RELX Group, is an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law. If a qualified individual with a disability or disabled veteran needs a reasonable accommodation to use or access our online system, that individual should please contact [Protected Info] or if you are based in the US you may also contact us on 1.855.833.5120.
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RELX Group

Manila City, Metro Manila
Permanent
Full-time