corporate payroll AdministratorEpic Healthcare Staffing Shared Services, Inc.

JOB SUMMARY:
The Corp Payroll Administrator will be responsible for assisting with the preparation and processing of weekly payroll. Track and deduct all garnishments and other special payroll deductions. Auditing and administration of the weekly time and attendance data and ensuring all information is received accurately and timely. Responsible for all daily activities relating to the payroll process, which includes the auditing and processing of high volume payroll checks, payroll adjustments, manual checks, voids, reissues, stop payments, set up of direct deposit, employment verifications, new hire tax verification, analyze research and verify discrepancies to assist the HR, Benefits and Finance Departments. This position requires a strong understanding of multi-state tax laws, local regulations, and Wage and Hour laws and regulations.
MAJOR DUTIES AND RESPONSIBILITIES:
Under the supervision of the Director of Payroll, Benefits & IT, the Corp Payroll Administrator performs all payroll related tasks specifically, but not limited to these areas:
· Perform payroll duties requiring knowledge of standard practices used in the preparation, distribution, and maintenance of payroll and payroll records
· Manage workflow to ensure all timecards and payroll transactions are processed timely and accurately
· Payroll Processing for 250+ plus employees
· Multi-state payroll
· Manage multiple companies
· Review payroll documents for compliance with policies and procedures
· Review all earnings, deductions and tax calculations in the payroll system
· Ensure tax compliance in all local jurisdictions
· Ensure compliance with Federal, State wage and hour laws
· Stay current on regulatory, legal and other payroll developments
· Process off-cycle check payments according to company policy and federal and state regulations
· Prepare stop payments, void checks, direct deposit reversals, wires and overpayment collection in accordance with company, federal and state regulations
· Garnishment management, including set up & reconciliation
· Research payroll matters and effectively communicate, both verbally and in writing, with employees and other departments
· Demonstrate and maintain a positive customer service focus to both internal and external customers.
· Maintains regular contact with other departments/vendors/customers to obtain and convey information
· Maintains files, including payroll tracking, timesheet tracking and other miscellaneous filings.
· Keeps management informed of area activities and of any significant problems.
· Attends and participates in meetings as required.
· Assist in a wide variety of department assignments and/or special projects and other duties as assigned.
· Other duties as assigned.
QUALIFICATIONS:
Bachelor's degree in accounting preferred or three or more years related experience and/or training; or equivalent combination of education and experience.
· 3-5 Years Payroll processing experience
· Advanced Microsoft Excel
· ADP Experience is a plus
KNOWLEDGE, SKILLS AND ABILITIES:
· Knowledge of spreadsheet applications. Experience with Windows, Excel, and payroll systems strongly preferred.
· Problem solving-the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and is able to handle escalated issues coming to a positive resolution for the company and our clients
· Customer service-the individual manages difficult client/customer situations, responds promptly to customer needs, solicits customer feedback to improve service, responds to requests for service and assistance and meets commitments.
· Planning/organizing-the individual plans work activities and uses time efficiently demonstrating the ability to manage priorities and a high volume workload
· Quality control-the individual demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance.
· Quantity-meets productivity standards and completes work in a timely manner.
· Adaptability-the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
· Dependability-the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.