contracts and Procurement Officer contracts and Procurement OfficerFood For The Hungry Philippines, Inc.

Description
Job Title: Contracts & Procurement Officer
Field/Region: Philippines/ Asia
Location: Country Office - Manila
Values, Vision and Purpose
At Food for the Hungry, we operate under a set of guiding principles we call "The Heartbeat." This includes our Values, Vision, and Purpose, which serve as the explanation of who we are and how we work as an organization. Together we follow God's call responding to human suffering and graduating communities from extreme poverty.
Safeguarding Policy
FH Philippines (FHP) strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FHP holds a zero tolerance policy against sexual exploitation and abuse and harassment. FHP expects employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FHP work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. It is understood by the undersigned that violations of stated policies will be subject to corrective action up to and including termination of employment.
Responsibilities
Key Result #1: Procurement and General Service Support
1. Work with others to identify the procurement needs of Units and Projects;
2. Draft and monitor the Annual Procurement Plan; the plan is reviewed and managed by the supervising Manager;
3. Develop and maintain a catalog for products and services regularly requested by the Units, field offices, and projects; develop the catalog in coordination with Program and Finance; Disseminate and review catalog annually;
4. Conducted supplier's forum and periodic assessment of vendors/suppliers compliance with FHP's values and policies;
5. Support the Manager to follow procurement lead time; and to be proactive in reprioritizing requests, based on the evolving needs of the Units/projects;
6. Support the Manager to review and to process purchase requests and purchase orders, and make a timely follow-up for invoices and processing of payment requests;
7. Identify process bottlenecks and recommend solutions to the supervising Manager; coordinate with Finance Unit as necessary;
8. Together with Procurement Officers assigned in the Area Programs, monitor the quality/quantity of goods/services rendered by vendors and ensure consistency with established Purchase Order, agreements/contracts;
9. Maintain complete documentation of bids received, vetting results and awards, and upload on Odoo;
10. Facilitate insurance claims for building, warehouses, and vehicles;
Key Result #2: Contract Administration
1. Assist the Manager with contract negotiation and awarding;
2. Analyze, interpret and evaluate contracts, checking the appropriate terms, conditions, and recommend alternative language/solutions;
3. Draft contracts, task orders, amendments, services agreements, and independent contractors' agreements;
4. Monitor contract values received by each vendor/supplier annually for contract negotiation/renewal, and as reference for future transactions;
Key Result #3: Goods-in-Kind (GIK) Management
1. Implement efficient GIK process - managing and monitoring the shipping, receiving, stocking, and distribution of goods;
2. Liaise with appropriate custom and partner authorities for the safe importation of GIK items;
3. Monitor and check GIK stocks are recorded and data shared with Finance;
4. Coordinate with the Partnerships Coordinator for the timely and accurate preparation of reports and Deed of Donation.
Qualifications:
Education: Bachelor's Degree in finance, business administration, law, international development, or related field required. Advanced degree preferred.
Experience: At least 5 years of relevant experience in contracts and procurement support; Familiarity with standard procurement policies and processes; Experience in asset management and inventory control, an asset Experience supporting the main and sub-offices, with frequent travels and monitoring in the field.
Language: Proficiency in spoken and written English and Tagalog. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Closing date: 12 August 2021
To apply:
1. Applicants must be residents of the Philippines
2. Please send your CV to recruitmentfhph @ fh.org by the closing date
3. Enquiries are also welcome to the above email address.
4. Please use the Job Title for which you are applying in the subject header.
5. All applications are subject to our shortlisting process; if you are shortlisted we will contact you and invite you to attend an online interview process.
Applicants who were not contacted three weeks of the closing dates may mean that other candidates were shortlisted.
Requirements
Minimum education level: Bachelor ́s Degree
Years of experience: 3
Language(s): English ,Tagalog
Knowledge: Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Communication and persuasion, Commercial skills / Networking, Teamwork
Availability for travel: Yes
Availability for change of residence: Yes

Manila, National Capital Region ·  1 minute ago