Procurement clerk/purchasing clerkJ. E. Abraham C. Lee Construction and Development - (ALCI), Inc.

PROCUREMENT CLERK/PURCHASING CLERK
 
JOB SUMMARY:
 
Responsible for developing purchasing strategies, working with suppliers and buying products and supplies for the company.
 
SPECIFIC DUTIES AND RESPONSIBILITIES:
 
1.   Develops purchasing strategies and identify buying trends to efficiently serve material requisitions.
2.  Conducts self-guided research to become familiar with what products are available as well as their costs and benefits.
3.   Search and canvass products to find best combination of quality, price, and delivery.
4.   Negotiates and constantly updates oneself of policies, contracts, and product prices with various suppliers.
5.   Manages schedule of deliveries of products to requestor's site.
6.   Receives and verifies purchase requisitions and purchase orders.
7.   Prepares Purchase Order for Gasoline daily.
8.  Create a purchase order in the Approval Max system and will be sent to the signatories for approval according to the predefined workflow, then you will receive a notification when the purchase order is approved or rejected
9. If approved, send an approved Purchase Order copy to suppliers through email or Viber.
10.  Maintain delivery information and invoices
11.  Prints Purchase Orders and submit to Accounts Payable to process payment.
12.  Initiates follow-up of orders with suppliers
13. Track Orders and ensure timely delivery.
13. Scanned Delivery Receipts and Sales Invoices then upload to QuickBooks with specific supplier.
14. Keeps detailed records of all purchasing transactions and supplier's records.
15. Maintains a professional relationship with all key suppliers of the company.
16.  Coordinate with warehouse staff on delivery and proper storage.
17. Coordinating with the delivery team and following up on delays or orders that have been rescheduled.
18.  Answers phone calls and attends to inquiries of suppliers and employees in Cebu and Bohol projects
19. And, in any other functions related to the operation.
 
OTHERS:
 
1.  Accepts any other task as may be assigned by the immediate supervisor in accordance to the need of the department.
2.  Keeps immediate supervisor informed of work needs other than ordinary routine handling.
3.  Attends to training programs and learning sessions for the enhancement of professional and technical proficiencies.
4.   Actively participates and contributes to the development and accomplishment of department objectives.
5.   Upholds and promotes the good name of the company in all transactions with superiors, co-employees, clients, suppliers, and other external parties as necessary on matters of mutual concerns.
6.   Creates and preserves the most favorable image of the company by conducting all functions in the most ethical and fair manner consistent with the company's mission, vision, goals and core corporate values.
 
JOB SPECIFICATIONS:
 
Education:  Graduate of any 4 year course
                                                         
Experience:  At least one year related work experience
 
Other Skills:  
Proficient in Microsoft Office
Good communication skills both oral and written
Good organization skills
Resourceful and hardworking