bookkeeper & Virtual Assistant (wfh - np)Sourcefit

Position Summary:
The Bookkeeper and Virtual Assistant is a multifaceted role involving a broad array of responsibilities, from managing financial records to providing general administrative support. The successful candidate will work closely with the management team to maintain accurate financial statements, manage payroll, and assist in sourcing materials for construction projects, among other tasks. An outgoing personality, strong organizational skills, and proficiency in QuickBooks are essential for this role.
Job Details:
Work from home
Monday to Friday | 9 PM to 6 AM
*Following US Holidays
Responsibilities
· General Bookkeeping: Manage and maintain financial records in QuickBooks, ensuring income and expenses are properly categorized and costed.
· Financial Reporting: Create and manage ongoing Profit & Loss statements and balance sheets.
· Invoice Management: Accept, manage, and input invoices while ensuring all bills are paid accurately and in a timely manner.
· Monthly Reconciliation: Perform monthly financial reconciliation and prepare associated reports.
· Payroll Assistance: Assist the management team in executing monthly payroll for W2 employees, 1099 employees, and 3rd-party contractors and vendors.
· Supplier Account Management: Ensure bills are managed and paid promptly for supplier accounts.
· Administrative Support: Provide organizational support by assisting with basic email and calendar management.
· Preliminary Estimates: Generate preliminary estimates in QuickBooks, following defined templates and standard operating procedures.
· Material Sourcing: Collaborate with the management team to purchase and source materials for jobs, ensuring these costs are tracked and factored into the budget.
· Change Orders: Generate change orders for applicable projects as needed.
Qualifications
· A bachelor's degree in a relevant field.
· At least 3 years of experience in Bookkeeping or in a similar role.
· High level of organization.
· Strong proficiency in spoken and written English.
· Previous experience in bookkeeping and accounting.
· An outgoing personality.
Nice-to-Have Qualifications
· Experience in construction take-off and estimating is a plus.