bookkeeper & Executive Assistant to the ceoAnavah Talent

TITLE: Bookkeeper & Executive Assistant to the CEO - Construction & Development Firm (Remote, PH-Based)
Hours: Full-Time
Pay Structure: Independent Contractor
Time Zone: U.S. Mountain Standard Time (MST) - must be able to overlap hoursAbout the RoleWe're hiring a Bookkeeper & Executive Assistant to the CEO for a Colorado-based construction and development firm. This role blends financial management and operational support, ensuring smooth, accurate, and compliant business operations. You'll work directly with the CEO, accounting partners, and local authorities-playing a key part in keeping projects organized, compliant, and on track.What You'll DoBookkeeping & Financial Management
Manage full-cycle bookkeeping in QuickBooks for the construction and development firm
Reconcile and categorize a high volume of transactions with precision and consistency
Prepare monthly financial reports and assist with FP&A alongside external accountants
Support tax preparation, audit coordination, and compliance processes
Process payroll via Gusto and maintain accurate employee and vendor records
Operations Coordination
Liaise with local government offices for permits, plan sets, and document submissions
Manage workers' compensation audits, insurance renewals, and vendor compliance documentation
Maintain well-organized digital systems for financial, operational, and compliance files
Executive Support
Work directly with the CEO to manage schedules, correspondence, and project documentation
Coordinate communication with partners, vendors, and key stakeholders
Provide reliable administrative support to ensure seamless day-to-day operations
Systems & Light Marketing
Develop and refine internal systems to enhance efficiency and accuracy
Handle light marketing tasks such as gathering client testimonials or monitoring online reviews
Who You Are
Highly organized and detail-oriented professional with strong bookkeeping and administrative skills
Certified QuickBooks user, experienced in managing large transaction volumes
Proactive problem-solver who thrives in independent, remote environments
Comfortable handling payroll, audits, and financial reporting with minimal supervision
Excellent written English communicator, confident when liaising with executives and external partners
Requirements
3+ years of full-cycle bookkeeping and accounting experience
1+ year managing financial operations for construction, real estate, or professional services (preferably for U.S.-based clients)
Certified QuickBooks user with proven technical proficiency
Prior experience supporting C-level executives with high attention to detail and integrity
Strong English communication skills (C1 level or higher)
Bachelor's degree in Accounting, Finance, Business, or related field (academic honors or scholar status preferred)
Preferred Backgrounds
Bookkeepers or accountants with experience supporting U.S. construction or development firms
Operations or Executive Assistants with strong finance, compliance, or process management skills
Professionals with solid knowledge of U.S. accounting standards, payroll systems, and audit practices
Benefits
Work From Home
Training & Development
Anavah Talent

Makati City, Metro Manila
Permanent
Full-time