admissions Assistant | office of admission and aidAteneo de Manila University

I. Application and Admissions SupportCollege Applications
Supports development and testing of the online application system.
Processes applications, validates high school records, reviews proof of payment, and confirms applicant status - first-year or transfer
Assists applicants with requirements, addresses issues from applicants, recommenders, and registrars, and escalates unresolved cases
Follows up with incomplete applicants to address concerns
II. Test Administration SupportA. Pre-Ateneo College Entrance Test
Sends test materials to Provincial Testing Centers or PTCs and manages the courier budget
Coordinates couriers for timely delivery, schedules pickups, tracks shipments, and logs data
Prepares test materials, joins site inspections, and attends meetings for Metro Manila sites
Checks test booklets for errors pre-printing
B. During Ateneo College Entrance Test
Acts as co-team lead at Metro Manila sites
Checks examiner and proctor attendance, contacts absentees, and arranges replacements
Co-supervises ACET deputies, maintains order in test areas, handles logistics, and disburses tokens
May administer tests at PTCs if needed
C. Post-Ateneo College Entrance Test
Rechecks answer sheet arrangements, verifies examinee and absentee lists.
Checks completeness of PTC materials, reports missing/damaged booklets, and helps track shipments
III. Committee on Admission and Aid DeliberationsA. Pre-Meetings
Reviews and prepares admission lists, focusing on borderline scores or unusual profiles
B. Meetings
Attends meetings, encodes final decisions, and records them for review
Contributes to discussions, ensuring departmental caps and percentile rules are followed
C. Post-Meetings
Verifies OAA's system matches recorded decisions
Relays updated data to departments and resolves inquiries
D. Release of Decisions
Rechecks and edits decision letters before release
IV. Confirmation of College ApplicationsStep 1: Acceptance of Offer
Saves requirement copies for accepted applicants and verifies login credentials
Handles payment inquiries and coordinates with the Bursar on issues
Step 2: Confirmation Proper
Receives, checks, and records confirmation documents and assists in OAA system updates
Contacts students with missing requirements and verifies with schools
Post-Confirmation
Reviews, sorts, and organizes documents
Verifies credentials for special programs - e.g., Filipino for Non-Filipino Speakers
Appeals for Reconsideration
Processes appeals from waitlisted/non-accepted applicants and program change requests
Checks completeness, records details for review, contacts applicants for clarification, and provides further instructions
May discuss terms with probationary students and parents
V. Administrative Support
Assists in shredding confidential documents and maintaining cleanliness of storage rooms and encoder areas
Mans the front desk, answers calls, and receives visitors
May help with scholarship checks and school fair logistics
VI. Other Tasks
Performs additional tasks as assigned by the supervisor
Knowledge, Skills, and Abilities:
Work Standards: Being careful about detail and thorough in completing work tasks, provides accurate and complete information, and ensures the confidentiality of sensitive information
Motivation and Work Ethic: Commits to putting in additional time and effort, maintains high levels of productivity, and works effectively with minimal supervision; Copes well with tight deadlines and significant pressure, maintaining performance under stress
Critical Thinking and Problem Solving: Ability to evaluate pros and cons of different options, functional risks and implications, and to determine possible alternatives before making decisions
Interpersonal Skills: Ability to work and relate with teams; Attentive to what other people are saying, taking time to understand the points being made, and asking questions as appropriate
Organization and Prioritization of Work: Ability to effectively plan and coordinate the delivery of required outcomes, according to importance and urgency; Ability to use one's time and resources efficiently and effectively
Communication Skills: Ability to communicate tactfully with people of different types of personalities and predispositions; Should be able to understand information and ideas presented in verbal and non-verbal forms
Technological Savvy: Ability to utilize the computer, information technology, and internet systems to accomplish tasks; must be proficient in Microsoft Office application
Coordination Skills: Ability to proactively coordinate, mediate, and manage actions in relation to others
Customer Service Skills: Ability to understand client perspectives and responc to their needs with urgency and serious attention; Should be pleasing, warm, patient and respectful in dealing with people
Administrative Support: Knowledge of administrative and office procedures and systems such as managing files and records and workplace terminology; Ability to systematically organize, store, update, and protect records
Proactivity: Demonstrates proactive behavior and the ability to work autonomously with minimal supervision, taking initiative to address challenges and pursue opportunities for improvement
Education and Experience Requirements:
Graduate of any Bachelor's Degree
With at least two (2) years relevant work experience
Entry Level / Junior, Apprentice Administration and Coordination Higher Education / Academia 1 opening Bachelor's degree graduateThe Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo's Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.
Kalibrr

Quezon City, Metro Manila
Permanent
Full-time