Administrative Assistant ivAteneo de Manila University

Main Duties and Responsibilities:I. Frontline Support
Acts as the receptionist of the Office of the Dean in receiving visitors (internal and external) and directing them to the proper person/office concerned
Handles incoming and outgoing documents of the office
Manages the flow of incoming telephone calls and visitors
Sends and Logs fax message
Administrative and Secretarial Support
Assists in receiving and screening documents for faculty (full-time/part-time), visiting professor
Prepares the summary of Application for Short-term Leaves of Faculty
Assists in the preparation of Summary of Waivers of Faculty and list of names of Faculty for Christmas gifts
Provides logistical support during faculty evaluation as needed (preparation of letters to evaluators, preparation of evaluation forms, etc.)
Assists in disseminating information regarding deadlines, follow up about faculty matters, meetings, etc.
Files and safekeeps confidential matters/documents of the Office
Monitors proper use and safekeeping of office equipment and supplies
Budget and Financial Support
Provides support in the preparation of yearly budget request for the office supplies, new equipment, minor and major office improvements and new positions for faculty
Assists in monitoring Office Budget and DCB Account of the Office.
Keeps financial records and expenses account of the office
Prepares monthly and annual budget summary expenses
Prepares Order for a Check, Petty Cash Vouchers and request for Budget Transfers, Liquidation and reimbursement reports
Oversees in maintaining sufficient stock of office supplies
Knowledge, Skills and Abilities:
Skills in managing and keeping track of important data regarding faculty and students
Skills in safeguarding confidential files and personal records of the office files
Skills in building rapport among faculty members, students, staff, and visitors
Good interpersonal Skills
Good communication skills
Proficient in MS Office applications
Education and Experience Requirements:
Bachelor's degree
With at least 2 years of experience working in the Academe
Entry Level / Junior, Apprentice Education and Training Higher Education / Academia 1 opening Bachelor's degree graduateAteneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.Ateneo offers Basic Education (Grade School, Junior High School, and Senior High School). In addition, Higher Education (College, Graduate, Continuing Education) is made up of nine schools (Education and Learning Design, Government, Graduate School of Business, Humanities, Management, Science and Engineering, and Social Sciences) located in 3 campuses in Quezon City, Makati City and Pasig City.It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. Ateneo's Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.
Kalibrr

Quezon City, Metro Manila
Permanent
Full-time