Administrative specialistTrends Group, Inc.

Duties and Responsibilities
Assists the BSG Head and Managers in governing documentation standards and processes. Regularly checking whether One Initiatives templates are used and complied with in the Documentation Management System.
Files both hard copy and electronic documents and maintain project records.
Organizes the group's shared folders and ensures that these are properly referenced for easy retrieval.
Assists in consolidation and preparation of bidding and accreditation requirements.
Maintains Support and Maintenance agreements and records
Monitors renewal schedules
Flags/reminds the Pre-sales team of any expiring or lapsed maintenance agreements
Keeps records of miscellaneous information related to the sale of company products and solutions
Maintains certifications of team members
Monitors certification expiration schedules
Flags/reminds the Pre-sales team of any expiring or lapsed maintenance agreements
Assists in coordinating with other offices for the following:
Travel requests
Training requests
Canvassing of local materials and other items
Purchase Requests
Service vehicle requests
Payment requests
Reimbursements
Monitors appraisals and regularization schedules, as well as onboarding/offboarding requirements.
Coordinates and monitors shipping schedules, delivery, and pull-out of equipment.
Reminds the team and ensures timely filing of attendance, on-call, shifting and non-shifting schedules.
Coordinates requirements such as venue, facilities, meals for business and group meetings.
Takes minutes of meeting during group meetings and its proper dissemination.
Works with HR for engagement requirements and other HR-related activities.
Performs other admin support tasks as deemed appropriate for the position.
A. Minimum Education
Graduate of any four- or five-year collegiate course
B. Minimum Experience
With some experience assisting managers as Executive Assistant, Admin/HR/Marketing/Sales Assistant, or related experience
C. Competencies
Highly competitive self-starter who is organized, disciplined and goal-oriented
Excellent time management skills and able to prioritize work
Can work under pressure with minimal supervision
Proficiency in MS Office (i.e., Excel, Word, and PowerPoint)
Good oral communication skills
Proficient in report writing
Fast learner
Associate / Supervisor Administration and Coordination Information Technology / IT 1 opening Bachelor's degree graduate
The milestones achieved by our first company, Trends, is a testament to how impactful and well-received our humble beginnings have been. Now, we have multiple subsidiaries that operate independently of each other, with distinct business objectives and operational structure. When we are blessed with success, it is our duty to walk in wisdom and plan our course for making the best of it. Empowered by a strong vision, we are now ready to put in the work that comes with positioning our conglomerate to enter the world's biggest economies. From generating growth in the ICT industry, we are now pursuing to nurture leading and global businesses. The time has come to explore the possibilities in ICT and beyond.Equipped with a vision and the right values, we are expanding and reaching new heights as a powerful, nurturing, and timeless conglomerate. We are moving towards a more promising future to cultivate opportunities and provide a customer experience like no other. Trends Group Inc. promises to give our partners the satisfaction they deserve and elevate itself to create and grow leading and global businesses.
Kalibrr

Makati City, Metro Manila
Permanent
Full-time