Administrative Assistant (us based client)IntelAssist

Employment Type: Full-Time Employment
Work Setup: Onsite onboarding for two weeks, followed by a transition to a remote setup.
Work Schedule: Night Shift (Following U.S. Time Zone)
Location: Eastwood, Libis, Quezon City
Salary Package: 45,000 to 55,000 PHP/MonthlyJob Description:The Administrative Assistant will provide comprehensive support to ensure client's leadership team can focus on growth and client service delivery. This role requires strong organizational skills, excellent communication, and the ability to manage both internal operations and customer-facing tasks. The Administrative Assistant will coordinate scheduling, manage client correspondence, support estimates, assist with bookkeeping, and provide social media support to help the business scale effectively.Key Responsibilities:Scheduling & Coordination
Manage executive calendars, client appointments, and internal schedules
Coordinate service calls and follow-ups to ensure timely client communication
Track milestones and tasks across active projects and remediation jobs
Client Communication & Support
Handle inbound calls and follow up with customers professionally
Support preparation of job estimates and proposals (Xactimate experience preferred)
Draft client correspondence, service updates, and reports as directed
Administrative & Bookkeeping Support
Enter and categorize transactions in QuickBooks
Maintain digital records, job documentation, and client files
Assist with contract preparation and other administrative tasks
Marketing & Social Media Support
Manage basic social media posting and content updates
Provide light website or SEO-related support where applicable (optional skillset)
Contribute to general operational improvements for a growing startup environment
Other Duties
Support special projects and ad-hoc tasks as assigned
Provide after-hours coverage flexibility for urgent client needs
Software / Tools Used
Xactimate (Preferred, for estimates)
QuickBooks (Nice to have)
Job Requirements:
Bachelor's degree in business administration or related field preferred but not required
5+ years of administrative or virtual assistant experience, ideally supporting construction, restoration, or professional services
Proficiency with QuickBooks for basic bookkeeping and transaction categorization
Familiarity with estimating tools such as Xactimate preferred (or general estimating experience)
Strong written and verbal communication skills in English
Experience managing inbound calls, client follow-ups, and scheduling
Ability to balance multiple tasks, prioritize effectively, and operate independently in a startup environment
Social media management experience (Facebook, Instagram, LinkedIn) is a plus
WHY INTELASSIST?
We grow together. We value your effort. We aim to empower you.
Intelassist

Philippines
₱45,000-55,000 per month
Permanent
Full-time