admin support AssociateManila Water

Role Purpose:
Supports the Group by performing documentation, data gathering/research, document filing/distribution, coordination of meetings/events and business related travels and front desk services
Responsibilities:
Send and receive letters, memos, faxes and emails
Prepare and circulate meeting agenda, take or amend draft minutes, and prepare and circulate final minutes
Prepare or consolidate presentations/reports
Maintain manual and electronic files for the unit/office
Follow-up correspondence, telephone inquiries and information requests
Process requests for information in coordination and as approved by the unit
Conduct research/surveys
Collect, encode and maintain data
Create and maintain spreadsheets/databases
Establish and implement filing system
File/Maintain records such as contracts and billings and other documents as assigned
Record and enter transactions correctly in SAP
Routing and monitoring of documents to concerned departments
Keep track of team's attendance and prepare and submit on time the attendance report to HR
Establish and implement mail tracking system
Sort and distribute mail
Arrange meetings and coordinate visits
Welcome and escort visitors/guests
Book and organize venue and equipment required for the meetings/events and return equipment as required
Order/serve refreshments as required and clear rooms after meetings
Book conference, seminar or meeting venues
Arrange travel and accommodation
Make and receive phone calls, take and relay messages, respond to office- related requests or inquiries, and manage escalation of requests in line with commitment
Place orders and process payments (e.g. office supplies), reimbursements and liquidations.
Requirements:
Must be a bachelor's degree holder in Office Administration, Psychology or any related course
With experience in administrative support and knowledgeable in SAP is an advantage
Must be highly organized, able to multitask and can work under pressure
Must be proficient in MS Office applications
Must have good interpersonal, communication and customer service skills
Must be proactive and able to work independently or with a team
Manila Water

Manila City, Metro Manila
Permanent
Full-time