admin SupervisorYSU Marketing Corporation

 DUTIES AND RESPONSIBILITIES:
 
Building / Facilities Repair and Maintenance
Commercial Building janitorial services (c/o General Services personnel).
Coordinates with pests control service providers upon requests of commercial building departments.
Monitors aircon (A/C) regular cleaning / servicing schedule (commercial building and warehouse) and requests schedule with service provider.
Coordinates with supplier / A/C service provider for quotation and/or replacement of defective parts.
Deploys Admin Team upon request of concerned CDO-based business units to do specific tasks, like:
CCTV connection in coordination with IT
Electrical repairs / installations as requested by YSU / MK / CH / RCH
Welding services for YSU delivery trucks
Repair of defective / leaking faucets and/or toilet bowl water closets
Fabrication / Installation of specific projects
General cleaning activities upon request and/or as scheduled
Canvass of materials / supplies and request purchase of replacement items for emergency repairs
 
Security Services
Supervised security guards assigned in Igpit and discuss security concerns regarding bodega and commercial building.
Ensures that assigned guards strictly follows SOP and general security measures imposed by the company at all times and coordinate with PADLA Security Agency for concerns / issues related to performance of assigned security guards in Igpit facility.
Conducts orientation of new deployed guard / reliever guard with emphasis on visitor's (pedestrian and/or vehicle) entry inside Igpit facility and employees' entry to / exit from facility.
Government / Regulatory Compliance
Attends to government entities conducting announced / unannounced inspections
Bureau of Fire Protection (BFP)
Department of Environmental & Natural Resources (DENR)
Food and Drug Administration (FDA)
Other Barangay / Municipal Entities
Relays result of inspection, findings and citations (if any) to ManCom and/or concerned department/office.
Ensures compliance to citations (if any) within the given timeline
Canvass materials and/or secure quotations from at least 3 suppliers for materials to be procured and/or services to be engaged and submits the same to concerned department and/or approving authority.
Request check issuance from Accounting/Treasury as payment for materials purchased and/or services engaged.
 
Booking / Reservations
Secure / Book tickets of employees on OB trips to branches as well as guest/s upon request of concerned BUH.
Secure / Book hotel reservations of guest/s upon request of BUH
Checks ticketing agency billing before forwarding to Accounting/Treasury for check processing
Garbage / B.O. Disposal
Upon request of YSU Branch, assist B.O> In-charge for garbage/BO segregation and clean-up of B.O. area / material recovery facility (MRF) (c/o General Services personnel).
Upon request of SU, garbage / B.O. disposal to dumping site (c/o General Services personnel).
Others
Coordinates / Aligns schedule of concerned Admin Team requested by owners for specific tasks at residence and/or other properties.
Supervise and Manager all administrative works and safety compliance
Knowledge and Skill Requirements:
Graduate any 4-year year course
At least 2 (two) year experience in administrative, safety and supervisory role
Safety-related certifications
Driver's license
Thorough knowledge in MS Office
Good communication skills, spoken and written
Good analytical and problem-solving skills
Good interpersonal skills