admin/ Executive AssistantRobert Walters

An Admin/Executive Assistant job has become available at a pharmaceutical and biofuel company.
About the Admin/Executive Assistant Role:
In this role, you will be in charge of office management and assist the Country Director in managing daily schedule of activities and setting priorities to ensure they are on track towards meeting their goals.
Key Responsibilities:
Serve as a point person for all departments, clients, and vendors to ensure proper lines of communication across all levels and facilitates alignment to the BU's local and global mission
Systematically manage national conference from sourcing venues, costing analysis, communications, travels, accommodation, materials and all related activities
Be responsible for travels (local and international) of local associates as an authorised travel coordinator
Be responsible for all customer-related sponsorships e.g travel arrangements, training, seminars and conventions
Ensure timely preparation of e-proposals (office supplies, equipment, airfares, accommodations, venues, car repairs, etc.) for all purchase order requests
Recommend policies and procedures for the continuous improvement of processes related to sales, and customer service
Coordinate employees company car related concerns and other HR related concerns
Develop accredited vendors to get the best deal for the company, ensure high quality products and services at the best possible cost
Evaluate suppliers on multiple criteria (price, quality, service support, availability, reliability, etc.)
Ensure all employees are complying with the company rules and regulations including ethics and compliance and external laws and regulations
Manage daily schedule of activities of the Country Director including arranging travels, meetings, and booking appointments
Assist the Country Director in handling incoming and outgoing correspondences with utmost sense of urgency, importance and confidentiality
Maintain a high degree of professionalism in handling sensitive information (e.g. confidential documents file, correspondences, etc.) to protect the image and business interests of the BU
Oversee office administration while providing an extensive level of support to the senior level and to the whole business unit
Maintain a systematic filing system for the BU
Drive action plan for the improvement of admin processes in order to increase productivity in the workplace and to ensure that work is handled efficiently without the need for direct supervision
Maintain an inventory of office supplies, fixed assets and ensure operation of office equipment
Identify training needs of the associates especially for FF and provide recommendations to increase productivity and motivate them to perform their duties more effectively e.g excel, powerpoint, presentations skills, etc.
Provide strong collaboration with local and international colleagues to prioritise integration related projects (e.g. pilot user account for testing EVO on business applications, local integration system access and office integration including purchasing of all related items/equipment)
To succeed in this Admin/Executive Role, you must have at least three years of relevant experience in administrative functions.
Key Requirements:
Graduate of any four-year course preferably in BS administration
Minimum of three years of experience in administrative functions
Must be computer literate and can demonstrate advanced proficiency by quickly adapting to new technology
Ability to work independently and can work without supervision
Ability to multitask with a high level of integrity, trust, and strong sense of loyalty
The successful candidate will be joining a unique and growing pharmaceutical and biotech company.
This is an opportunity that can expose the successful candidate to a diverse group of individuals who are innovative, creative, and inclusive. If you have the necessary skill and experience and would want an opportunity for growth, this Admin/Executive Assistant Role is right for you.
Apply today or contact me to discuss this new opportunity.
Due to the high volume of applications we are experiencing, our team will only be in touch with you if your application is shortlisted.
Robert Walters

Manila City, Metro Manila
Permanent
Full-time