Executive AssistantVisionary Studio Architects

VSA is an architecture and design studio based in Cebu, Philippines. Our open-minded approach and tenacity to produce simple, innovative, and timeless architecture have led us to work on a wide range of residential, commercial, hospitality, and master planning projects of varying scales. To know more about our company, visit us at www.vsa.ph
 
We are currently looking for an EXECUTIVE ASSISTANT that is curious, resourceful, and has high integrity and energy to join our team!
 
Office Location: 
 
3rd Floor, Design Center of Cebu, Banilad, Mandaue City, Cebu.
 
Job Requirements:
Graduate of a Bachelor's/College Degree in Business Studies/Administration/Management, Secretarial Science, or an equivalent field
Proficient in Microsoft Office applications (Excel, Word, Powerpoint, etc.)
At least three (3) years experience as an executive assistant or administrative support
Proactive and resourceful approach to problem-solving.
Strong interpersonal and communication skills.
Ability to work independently and as a part of a team.
Deadline-oriented, highly-organized, keen on details, and has strong sense of confidentiality
Demonstrates utmost honesty, integrity, and a strong sense of urgency
Able to multi-task and can handle work with minimal supervision
Duties & Responsibilities
Manage and maintain executives' calendars, scheduling meetings, appointments, and travel.
Screen and manage incoming calls, emails, and correspondence, directing inquiries appropriately.
Prepare and organize meeting agendas, minutes, and action items.
Assist with expense reports and reimbursements.
Conduct research and gather information as requested by executives
Assist with event planning and coordination
Monitor and advise credit card due dates and any other important due dates.
Checking any messenger's task request on Monday board and delegating it to the messenger.
Maintain office equipment and coordinate with vendors for maintenance and repairs.
Preparation of timesheets every payroll.
In-charge with pantry, office, and cleaning supplies purchase, monitoring, and inventory.
Asset tagging and inventory.