Accounts Payable specialist | manufacturing industryPhilippine Space Agency (PhilSA)

Job Specification Manage two emails accounts: Accounts Payable Email - our supplier invoices are received here, and all our general AP correspondence is conducted here. Anywhere between 100 to 200 emails are received in this inbox daily. Two types Job Specification Manage two emails accounts: Accounts Payable Email - our supplier invoices are received here, and all our general AP correspondence is conducted here. Anywhere between 100 to 200 emails are received in this inbox daily. Two types of Invoice scenarios: Stock / Inventory related invoices: These invoices are matched against Purchase Orders (PO) raised by our Procurement Team. Any variances to POs are taken up with our Procurement Team . Non-stock / inventory related invoices (general): General invoices related to, for example, repairs & maintenance of plant and equipment, staff amenities, fixed assets, laboratory supplies, printing & stationery etc. These types of invoices are sent from our Accounts Payable email inbox to a relevant invoice approver (an authorised approver list will be provided for reference). Approvers are requested to send approved invoices to our Approved Invoice email. Approved Invoices Email: This is a dedicated internal email where authorised approvers send approved invoices for payment. Anywhere around 50 to 200 approved invoices are received in this inbox daily. Process supplier invoices into ERP Software. Reconcile supplier statement of accounts as needed. Follow up on missing invoices and invoices sent for payment authorisation. Liaise with Procurement Team for any price/quantity/item variances. Prepare payment batches for authorised invoices as per payment terms and business priorities. Prepare Accounts Payable reports and reconciliations as required.
Monster

Philippines
Permanent
Full-time