Location: Makati, Metro Manila, Philippines
Summary:
He/She will be responsible for performing and executing the day to day task of Sourcing and Invoice Processing in an efficient and effective manner. He/She will also be responsible for basic issue resolution, communication to different parties and initiate process improvement.
Major Duties and Responsibilities:
Process Execution:
General
All processes that he/she will be doing will be in a timely and accurate manner
Understand Standard operating procedures (SOP) for all processes including its revision
Sourcing:
Prepare and create purchase orders based on the approved purchase requisition and complete supporting documents in accordance with the Procurement Policy
Download and summarize all open purchase orders and communicate it to business units for resolution
Download GR/IR items from the system, classify it to major reasons and communicate it to business unit or vendor for resolution
Invoice Processing:
Download regular electronic invoices from the fax server so it can interface in SAP
Scan invoices for manually received invoices
Process all type of invoices such as PO, NPO, High priority invoices and special type of invoices.
Download Blocked invoices from the system, classify it to major reasons and communicate it to business unit or vendor for resolution
Prepare Accounts payable aging and communicate overdue items to business units for resolution
Records Management:
Responsible for document filing and retention of Accounts Payable documents such as vendor invoices, expense reports and TP claims processed and paid in compliance with the Corporate Record Retention Policy.
Maintains the summary of the filed and archived documents. Updates the records monitoring file which includes the box number, binder number, description of document, year, status, etc. Tracks and updates the database for the borrowed and returned files.
Controls/SLA/KPI/Metrics and Other Reporting tasks:
Ensure all SLA/KPI/Metrics applicable to his/her process will be met
Consistently execute internal control processes in accordance with the company policies and audit recommendations.
Preparation of basic reports such as but not limited to time report, summary of invoices, summary of errors, etc
Vendor/Customer Relationship Management
Provides quick turn around feedback to basic internal and external customers' inquiries
Develop customer relationship with internal customers and external customers
Adhoc/Other Tasks
He/She is expected to perform other AP related ad hoc roles that may be assigned to him/her in alignment with his immediate superiors
Minimum knowledge, skills and abilities required to successfully perform major duties/responsibilities:
Knowledgeable in Microsoft Office Tools such as Excel, Word, Powerpoint, etc.
Preferably with experience in handling advance accounting systems such as SAP, ORACLE, etc.
Candidates must have strong English Communication Skills.
Education/Experience:
MUST have a Degree in BS Accountancy
MUST be a Certified Public Accountant (CPA)
Strong preference given to newly Certified Public Accountant (CPA) board passers.
Candidates must be amenable to a shifting work schedule Morning, Mid, and Night Shift.
#LI-AG1
The Hershey Company is an Equal Opportunity Employer. The policy of The Hershey Company is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, or any other categories protected by applicable federal, state or local laws.
The Hershey Company is an Equal Opportunity Employer - Minority/Female/Disabled/Protected Veterans
If you require a reasonable accommodation as part of the application process, please contact the HR Service Center ([Protected Info]).
The Hershey Company
Summary:
He/She will be responsible for performing and executing the day to day task of Sourcing and Invoice Processing in an efficient and effective manner. He/She will also be responsible for basic issue resolution, communication to different parties and initiate process improvement.
Major Duties and Responsibilities:
Process Execution:
General
All processes that he/she will be doing will be in a timely and accurate manner
Understand Standard operating procedures (SOP) for all processes including its revision
Sourcing:
Prepare and create purchase orders based on the approved purchase requisition and complete supporting documents in accordance with the Procurement Policy
Download and summarize all open purchase orders and communicate it to business units for resolution
Download GR/IR items from the system, classify it to major reasons and communicate it to business unit or vendor for resolution
Invoice Processing:
Download regular electronic invoices from the fax server so it can interface in SAP
Scan invoices for manually received invoices
Process all type of invoices such as PO, NPO, High priority invoices and special type of invoices.
Download Blocked invoices from the system, classify it to major reasons and communicate it to business unit or vendor for resolution
Prepare Accounts payable aging and communicate overdue items to business units for resolution
Records Management:
Responsible for document filing and retention of Accounts Payable documents such as vendor invoices, expense reports and TP claims processed and paid in compliance with the Corporate Record Retention Policy.
Maintains the summary of the filed and archived documents. Updates the records monitoring file which includes the box number, binder number, description of document, year, status, etc. Tracks and updates the database for the borrowed and returned files.
Controls/SLA/KPI/Metrics and Other Reporting tasks:
Ensure all SLA/KPI/Metrics applicable to his/her process will be met
Consistently execute internal control processes in accordance with the company policies and audit recommendations.
Preparation of basic reports such as but not limited to time report, summary of invoices, summary of errors, etc
Vendor/Customer Relationship Management
Provides quick turn around feedback to basic internal and external customers' inquiries
Develop customer relationship with internal customers and external customers
Adhoc/Other Tasks
He/She is expected to perform other AP related ad hoc roles that may be assigned to him/her in alignment with his immediate superiors
Minimum knowledge, skills and abilities required to successfully perform major duties/responsibilities:
Knowledgeable in Microsoft Office Tools such as Excel, Word, Powerpoint, etc.
Preferably with experience in handling advance accounting systems such as SAP, ORACLE, etc.
Candidates must have strong English Communication Skills.
Education/Experience:
MUST have a Degree in BS Accountancy
MUST be a Certified Public Accountant (CPA)
Strong preference given to newly Certified Public Accountant (CPA) board passers.
Candidates must be amenable to a shifting work schedule Morning, Mid, and Night Shift.
#LI-AG1
The Hershey Company is an Equal Opportunity Employer. The policy of The Hershey Company is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, or any other categories protected by applicable federal, state or local laws.
The Hershey Company is an Equal Opportunity Employer - Minority/Female/Disabled/Protected Veterans
If you require a reasonable accommodation as part of the application process, please contact the HR Service Center ([Protected Info]).
The Hershey Company
Other Info
Makati City, Metro Manila
Permanent
Full-time
Permanent
Full-time
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The Hershey Company
About the company
Position Accounts Payable assistant recruited by the company The Hershey Company at MetroManila, Manila, Makati, Joboko automatically collects the salary of , finds more jobs on Accounts Payable Assistant or The Hershey Company company in the links above
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