Accounts managerSOCOTEC Ceritification Philippines Inc.

Core mission
Issuing and tracking invoices, cash collection, processing payment for suppliers and preparing financial performance reports.
Reporting line
Reports to the SOCOTEC Certification Philippines Inc. Operations Director
Functional links
Certification and Business Development functions for all matters relating supplier and customer invoices
SCPI Accreditation Manager for financial requirements relating to Accreditation Costs
SCPI Operations Group functions for matters related to operational scheduling and expenses.
Overseas partners for invoicing and collection.
SOCOTEC Financial controller to supply details of financial performance when requested
SOCOTEC Certification General Manager to supply details of financial performance when requested
Manage the SCPI Accounting Staff for day to day
Main responsibilities
Coordinate all financial concern with outsource accounting service provider (i.e. BPOI)
Weekly Cash Reporting: review and report to SOCOTEC Group cash balance as reported by BPOI
Account Receivable - Manage and review function to ensure timely and accurate release of invoices to clients and other overseas offices, maintains accurate records and control reports, including monitoring AR subledger details and aging
Manage Cash collection including from overseas partners in coordination with BPOI report (AR)
monitor and ensure sending of Invoices and payment authorisations to relevant SOCOTEC Offices
Check all supplier invoices and process for payment (in coordination with BPOI since BPOI prepares the payable voucher and check voucher for Socotec's approval. Processing of payment is being done by Socotec).
Monitoring Lease agreements for Office, Utilities and equipment rental agreements and ensuring payment for these services are made in accordance with payment terms
Company insurance renewals (healthcare, employee, facilities, office, vehicles, etc.)
Ensuring AB payments are made in accordance with contractual agreements
Answering financial queries
Advising payments received to Certification and Business Development functions to enable certificates to be released
Resolving any disputes with invoices
Updating reports for monthly business review, will include review appropriate ledger entries, reconciliations and schedules to ensure accurate and timely monthly and year-end close, validate and confirm accuracy of report prior sending the confirmation to SOCOTEC Group.
Controlling petty cash
Financial report to Financial Controller, to submit to Operation Direction for validation and confirmation of the financial report (EBITDA) prior sending the confirmation to SOCOTEC Group.
Tax and other regulatory compliances (SSS Pag-ibig, Philhealt, etc): shall review and approve prepared statutory requirement prior to filing to ensure accuracy and compliance
Develop, maintain internal financial controls and procedures Cash collection including from overseas partners in coordination with BPOI report
Preparing, recording and filing invoices, will include review function to ensure timely payments of vendor invoices, expense vouchers and maintains accurate records and control reports, including monitoring AP subledger details and aging
Check all supplier invoices and process for payment (in coordination with BPOI since BPOI prepares the payable voucher and check voucher for Socotec's approval. Processing of payment is being done by Socotec).
Sending financial date including Invoices and payment authorisations to relevant SOCOTEC Offices
Monitoring Lease agreements for Office, Utilities and equipment rental agreements and ensuring payment for these services are made in accordance with payment terms
Preparation cheques into bank/online for approval
Company insurance renewals (healthcare, employee, facilities, office, vehicles, etc.)
Answering financial queries
Advising payments received to Certification and Business Development functions to enable certificates to be released
Resolving any disputes with invoices
Ensuring AB payments are made in accordance with contractual agreements
Postage top up - franking machine
Updating reports for monthly business review, will include review appropriate ledger entries, reconciliations and schedules to ensure accurate and timely monthly and year-end close, validate and confirm accuracy of report prior sending the confirmation to SOCOTEC Group.
Controlling petty cash
Financial report to Financial Controller, will include validation and confirmation financial report (EBITDA) prior sending the confirmation to SOCOTEC France.
Tax and other regulatory compliances (SSS Pag-ibig, Philhealt, etc): shall review and approve prepared statutory requirement prior to filing to ensure accuracy and compliance
Develop, maintain internal financial controls and procedures
Preferred experience/qualifications
Previous credit control experience and Microsoft office (Excell, Word, PPT...)
Have good communication skills at all levels of the business, with good written and verbal communication and well developed interpersonal skills
Fluent in English.
Be meticulous and always follow tasks through to completion in a timely
Have a proactive approach and the ability to use own