Accounting AssistantShipmates Technologies Inc.

Job Description
The Accounting Assistant provides support to management by facilitating remittances, billings and collections with clients and couriers of Shipmates Technologies Inc. AA ensures proper recording as well as proper monitoring of transactions. He/she ensures administrative support is provided to the Officers.
Coordinates with counterparts from Clients and Couriers to ensure smooth transactions for all remittances, billings, and collections on a timely basis.
Validates document details before processing e.g. check attachments.
Discusses/endorses documents to CFO for confirmation and processing.
Prepares statement of accounts and invoices for all billable transactions.
Provides the clients SOA in a timely basis.
Records Sales Invoices or any billing documents for billing purposes.
Analyze client's complaints on SOA e.g. computation, missing invoices, missing work orders, etc.
Identify any changes in mode of invoice delivery whether hard or electronic copies are requested (if necessary)
Prepares accounts receivable aging report and conducts necessary analysis.
Call up clients daily for collection of payments and persistently follow up until payment is received. Develop communication lines and rapport with the vendor and courier counterparts.
Provides acknowledgement receipts or transaction documents to vendors/couriers as needed
Process either computer generated or manually written sales invoices.
Provides report to in creation of accurate data and recording of transactions of the monthly financial statement and annual financial reports if required by CEO.
Maintains confidentiality of all company documents and financial records.
Report to CEO any major issues affecting billings, collections and remittances.
Ensure that corresponding financial charges are imposed to external bodies based on contractual agreement (if applicable)
All other tasks that may be assigned from time to time.
Minimum Qualifications
Experience in a retail/e-commerce is an advantage
Great attention to details
Strong customer service mindset
Ability to effectively prioritize and execute tasks in a high-pressure environment
Proficient in MS Office Applications
Accountancy or any Finance and Business related courses