Accounting Assistant / fr (financial report)LKY Group of Companies, Inc.

JOB DESCRIPTION ACCOUNTING ASSISTANT - AP
1
Responsible for payment processing, of which, a vital part is ensuring that all documents
submitted for payment are valid, complete, BIR-compliant, and bears the signature of
authorized approver/s.
2
Employs the use of authorized emails and social media accounts to monitor and attend to
payment requests and follow ups going thru emails and social media. In doing so however, the
company's policy on confidentiality and communication ethics must always be adhered to.
3
Processes payment requests in line with the company's approved turn around time, keeping in
mind and taking into consideration, the operating hours of the Stores, weekends and holidays.
4
Ensures that applicable taxes like Input VAT, Withholding tax, and all other taxes are accurately
computed, BIR-compliant, and properly reflected/printed on the voucher and other relevant
documents..
5
Determines the proper expense or asset accounts to be used and if in doubt, asks guidance
from the FR Team or Accounting Head.
6
Monitors payments with specific due dates, and sees to it that the voucher and supporting
documents are processed and transmitted to Treasury, at the latest, the day before due date.
7
Inputs correctly and completely, all the required data in the system and generates/prints the
Payable Voucher. At the same time, if payment requires EWT form (BIR Form 2307),
generates/prints the corresponding EWT form.
8
Reviews the printed details on the voucher and EWT form, and once everything is in order, signs
the Payable Voucher and for the EWT form, affixes the signature of the company's authorized
representative.
9
Forwards vouchers and supporting documents to Accounting Head for checking and
approval/signature.
10
Prepares Transmittal Summary of duly approved Payable Vouchers, then transmits the same to
Treasury, according to daily schedule/assignment as agreed within the AP Team and as
approved by the Accounting Head.
11
Works hand in hand with other Accounting Teams (FR, AR, Document Controller) to ensures
that entries and timelines are aligned and properly coordinated.
12
Takes the necessary steps to resolve within 24 hours, any concern that may arise while
validating submitted documents.
13
Performs reconciliation of accounts with other departments or suppliers, upon discovery or
upon receipt of notification of discrepancies.
14
Provides assistance to Stores/other departments or suppliers upon receipt of payment follow
up, in coordination with Treasury.
15 Performs certain administrative tasks inherent to being an employee of the company.
16 Peforms other tasks which the Management may assign, from time to time.
** nothing follows
Summary of role requirements:
Looking for candidates available to work on weekdays
1 year of relevant work experience required for this role
Working rights required for this role
Expected start date for role: 30 September 2023