Accounting AnalystSan Miguel Corporation

SCOPE OF SERVICES:
Encoding of Credit Notes
Receive the following from Petron Marketing Group:
Excel File containing the list of Petron dealers and quantity of returned promotional per service stations.
Copies of Pull-out manifesto from Petron Logistics.
Compare the delivery receipts and excel file. Check the following:
Customer number
Customer Name
Quantity of returned promotional items
Amount of promotional items
Name and signature of recipient
Compute and prepare excel file summary of credit notes.
Quantity of returned promotional items
P xxx.xx
Multiply by number of promotional items
xx.xx
Amount of credit notes
P xxx.xx
Discuss with Petron Marketing Manager the computation of amount of credit notes for the service stations.
Print or send thru email the summary of credit notes and secure approval from Petron Marketing Manager.
Post approved credit notes transactions in SAP. Indicate the SAP document number on the excel file.
Encoding of Sales Orders and Sales Invoices
Receive the following from Petron Marketing Group:
Excel File containing the list of Petron dealers and quantity of promotional items delivered to various service stations.
Copies of delivery receipts for promotional items.
Compare the delivery receipts and excel file. Check the following:
Customer number
Customer Name
Description of promotional items
Quantity of promotional items
Amount of promotional items
Name of recipient
Number of defective promotional items
Compute and prepare excel file summary of Sales Order/Sales Invoice.
Quantity of promotional items
P xxx.xx
Multiply by amount of promotional items
xx.xx
Amount of Sales Order/Sales Invoice
P xxx.xx
Discuss with Petron Marketing Manager the computation of amount of Sales Invoices for the service stations.
Print or send thru email the summary of sales invoices for processing and secure approval from Petron Marketing Manager.
Send computation of sales invoices to the concerned Petron Accounts Sales Executives and Petron Sales Manager.
Receive advise via email from Petron Accounts Sales Executives and Petron Sales Manager regarding the computation of Sales Invoices.
If there are disputes/concerns on the Sales Invoice, inform Petron Marketing Manager for disposition.
Post approved sales invoices transactions in SAP. Indicate sales order and sales invoice SAP document number on the excel file.
Reconciliation of Sales Invoices and Credit Notes
Reconcile and monitor the status of sales invoices and credit notes. This includes the outstanding balances of Petron Service Stations for promotional items.
Submit monthly report on the status of invoices and credit notes encoding to Petron Marketing Manager.
1.1.4 Merchandising Group
1. Monitoring of old promo items (LSO warehouse)
a. Tracking of status
b. Encoding of movements of old promo items
c. Submission of monthly monitoring report
d. Charging of cost center
2. Opening Blitz Package
a. Monitoring of inventory (in package) of streamers, buntings, key chains and other items.
b. Encoding of receipts and issuances
c. Submission of monthly monitoring report
3. Equipment (Sky dancer inflatables, etc.)
a. Monitoring of inventory
b. Encoding of receipts and issuances
c. Submission of monthly monitoring report
1.1.5 Activation Group
1. Reconciliation of billing of suppliers/vendors
2. Checking of completeness of required attachments for items delivered and services
rendered.
1.1.6. Other Activities
1. LIBCAP (courier)
2. LBC
a. Courier/Waybill
b. Date of transfer
c. Date of issuances
d. Monitoring
3. Assistance in writing the consignee, address, contact information, package type, and date on the waybill
1.1.7 Clerical Tasks
a. Filing of documents and reports
b. Assist in the promotional activities, as needed (except cashiering activities)
San Miguel Corporation