Account payable specialistAcquire BPO Inc.

Accounts Payable & Expense Management Officer
Uptown, Taguig Philippines
Reporting to: Team Leader
We're an award-winning global outsourcer providing contact center and back office services. As a SMS Accounts Payable & Expense Management Officer, your role is integral in keeping our customers happy and contributing to the success of our organization.
As an Acquire BPO employee, you are responsible for complying and enforcing policies and procedure designed to achieve information security. You are also responsible for protecting credit card, personal and/or sensitive personal information that you may handle or process during your employment in Acquire BPO.
You are responsible for full-function accounts payable processing & vendor maintenance, and expense management processing. Your day could see would look like:
The role delineation is approximately 50% Accounts Payable tasks, 30% Vendor Maintenance and 20% Expense Management tasks.
As an AP Officer:
Full-function accounts payable processing; invoice matching and credit notes
Following up on AP Rejections in the accounts payable system and helping when required.
Reconciling vendor statements.
Reviewing and posting batches.
Understanding the P2P (procurement to pay) process.
Responding to external vendor queries via Outlook, Cisco Jabber and MS Teams.
Ensuring all critical deadlines are met.
Processing Program payments diligently and accurately each month.
Appropriately escalating accounts payable and purchasing issues to the AP Manager for review and assistance.
Weekly WHT reconciliation and collation of invoices
Vendor Maintenance - set up of new suppliers and any updates of details
Processing of LAB invoices weekly
Processing of UK invoices weekly
Prepare and submit Prompt Payment batch report
Processing of weekly competition winners and submitting documents to onshore team
As an Expense Management Officer:
Full function expense management processing.
Ensure all SWM Credit Card transactions are processed on a timely manner.
Ensure all SWM cash reimbursement transactions are processed on a timeline manner
Approving and ensuring any spend is within corporate guidelines before it is sent to managers for approval both Credit Card spend and Cash spend.
Manage and respond to internal queries from internal stakeholders.
Ensure all LAB and UK credit cards are reviewed and within policy
Appropriately escalating Expense issues to the onshore team for review and assistance
Preparing and setting up of SWM staff in Technology 1 and Fraedom
In general:
Preparation of reports as required.
Other duties as reasonably directed.
Follow company policies and procedures.
Take all reasonable care to ensure that your actions or omissions do not impact on the health and safety of yourself and others in the workplace.
Ensure that co-workers are treated respectfully and without any form of discrimination, harassment or victimisation.
Be a positive, willing and adaptable member of the team at all times.
A BIT ABOUT YOU
Extensive experience across all facets of Accounts Payable.
Sound knowledge of Expense Management function acquired in a medium to large organization.
Proven history in process driven environment and roles.
Clear, persuasive, concise and professional communication skills - both written and verbal.
Superior level of computer skills: Excel and Word, with demonstrated prior experience working with computerised accounting packages.
Strong attention to detail.
Numerical acumen
Problem solving skills
Advanced account reconciliation skills
Ability to work effectively within a broad and diverse team and able to build positive relationships across all levels of the organisation
Ability to work independently within an environment of high level governance and tight deadlines
Able to prioritise and focus team resources as best required by the business, excellent utilisation of time management skills
Customer focused
Self-motivated
Taxation knowledge including FBT and GST