vendor support AssociateSuperstaff

Vendor Sourcing: Identify potential new vendors via research; perform vetting process. If the decision is made to bring the Vendor into the Service Network, then all paperwork must be completed and uploaded to SharePoint.
May include sourcing on behalf of client's franchise locations.
To include posts on various social media platforms and groups dedicated to connecting sub-contractors / vendors with Prime Contractors and management companies. The posts will be made under the client's brand not a personal account.
Vendor sourcing to include all trades and janitorial vendors.
Specific parameters, including geographic targeting, will be provided by management.
Repair & Maintenance and Janitorial vendor compliance and quality assurance: Support compliance with regulatory requirements and quality assurance standards by ensuring proper documentation (e.g. COI, W9, Works Comp Certificate, Vendor Packets), and adherence to processes.
Update and maintain various internal databases and platforms that track service provider and vendor interactions.
Monitor and reply to inquiries from Vendors that request information to be a part of the service provider network.
Ensure customer-specific compliance standards are met, such as background checks.
Back-up as needed and directed for work order processing and customer support.
Additional administrative support as defined and requested by management
Requirements
Proven experience in an administrative support role, preferably with exposure to QA calls and invoice processing
Excellent communication skills, both written and verbal, with the ability to convey information clearly and professionally
Strong organizational skills and attention to detail, ensuring accuracy in record-keeping, data entry, and invoice verification
Proficiency in using office software applications (e.g., MS Office Suite, spreadsheets, databases)
Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced environment
Team-oriented mindset with the ability to collaborate with cross-functional teams and build positive relationships
Familiarity with quality assurance processes and invoice management systems is desirable
Knowledge of facilities management, maintenance, or repair terminology is a plus
Benefits
HMO with 1 free dependent upon hire
Life Insurance
Night Differential
20 PTO credits annually
VL and SL cash conversion
Annual Performance-Based Merit Increases and Employee Recognition
Great Company Culture
Career Growth and Learning
A laptop will be provided by the company
Night shift (will cover EST and also PST in the future)
REMOTE
42,000 basic + allowance
SuperStaff

Makati City, Metro Manila
Permanent
Full-time