us Senior AccountantDOXA Talent

THE ROLE
Our client is seeking a Senior Accountant to manage the finance department and invoices. This role will also onboard new clients, prepare and analyze budgets, review transactions, and ensure service quality.
SCHEDULE: 9 AM - 6 PM Central Daylight Time (10 PM - 7 AM Philippine Local Time), follows Philippine holidays
POSITION TYPE: Full Time
WORK ARRANGEMENT: Remote
ESSENTIAL FUNCTIONS
Manage the Finance Department
o Conduct weekly 1:1's and coaching sessions with an accounting specialist
o Collaborate with human resources and other executive members
§ Attend weekly 1:1 for progress reporting
§ Ensure quality of service provided (review transaction entries, invoices, and ad hoc requests)
§ Monitor bank deposits and equipment purchases
§ Pay vendors/service providers (Udall, SevenFold, Angle Health, etc.)
§ Assist with tasks and processes
§ Handle invoices
Generate invoices
Onboard new clients
Create spreadsheet for (Virsa, North Mill, NM Remarketing, Atoka Wells Fargo, CNH, Pawnee)
Monitor system and fix discrepancies
Communicate with clients
Process Virsa invoices
Monitor accounts receivable aging and collect past due amounts
Pay reps
Update rep in the system and QuickBooks (contact and payment method)
Issue payments for Canadian reps
Process regular rep payments (once a month) ADHOC
Fix undeliverable payments daily
Answer emails from clients and vendors
Prepare financial statements for quarterly audit
Collect W9 from vendors who received more than $600 from AFS during the year
Prepare 1099 to be sent out to vendors in QuickBooks
Prepare tax documentation for Udall
Solve problems
o Resolve void payments in Reconciling bank transactions
o Handle QuickBooks discrepancies and DevX Payments
o Reconcile bank and credit card transactions
o Categorize expenses and invoice payments
o Process payments
o Update/add vendors and clients
o Close the books
o Review transactions and tags
o Conduct system reconciliation
o Enter journal entries for voided payments
o Conduct monthly bank reconciliation
o Help establish and maintain financial controls to guard against fraud
o Report to Executives (Cash in account, debts, DSO, and employee costs)
o Pay US, Brazil, and staffing agency payroll
o Prepare budgets by establishing schedules, collecting, analyzing, and consolidating financial data, and recommending plans
o Update forecast (expenses section)
Change in salaries, vendor costs, miscellaneous, activities, and operational forecast
QUALIFICATIONS
A Bachelor's degree in the related field is preferred
Knowledge of US accounting standards
Experience in managerial reporting, forecasting, ad cash flow/requirement tracking
Ability to create complex spreadsheets, use advanced formulas,
and generate reports
Experience with QuickBooks Online and skilled in the Microsoft Office Suite, especially in Excel
Technical-savvy and advanced Microsoft Office skills
Strong organization, problem-solving skills, oral and written communication skills
Analytical skills with particular attention to detail
Aptitude in data management, analytics, reporting preparation
Ability to function in an autonomous environment-independent worker, self-directed
What awaits you upon securing the position?
Assured allowances
Leave credits
Overtime Pay
Night differential benefits
Comprehensive health and life insurance upon hiring, covering one free dependent
Special anniversary incentives
13th-month salary bonus
We provide the necessary equipment!
Other Details
Work Schedule: Night Shift
Full Time
Permanent WFH set-up
Summary of role requirements:
Looking for candidates available to work:
Monday: Evening
Tuesday: Evening
Wednesday: Evening
Thursday: Evening
Friday: Evening
More than 4 years of relevant work experience required for this role
Working rights required for this role