supplier Operations advisorPontoon

JOB SUMMARY:
The Supplier Partnership Coordinator is responsible for the coordination of supplier-facing activities and events (communications, forums, training and change management), supplier on- and off- boarding, VMS data/configuration requests, supplier document storage and retention, and departmental administrative tasks.
ESSENTIAL DUTIES AND JOB RESPONSIBILITIES:
SUPPLIER​​ PARTNERSHIP
● Contracts and Compliance Document Administration
● Transmits contract and compliance documents to the supplier base
● Organizes and posts supplier contract and compliance documents to the document repository in accordance with department storage and retention policies. Responsible for required supplier documentation updates and compliance requirements
● Verifies completion of supplier on- and off-boarding documentation requirements per the process checklists
● Assists in the coordination of Supplier Management document reviews with other ADO departments (e.g. Legal, Compliance and Audit)
● Supports new client implementation on and off boarding activities as required for program
● Creates requests for supplier VMS (and other systems) data set up, VMS configuration updates and validates results
● Supplier Coordination and Communications
● Coordinates and verifies supplier participation in Pontoon MSP program and VMS training
● Acts as a liaison with Delivery, Training, Change Management, and Relationship Management teams for supplier/position transition activities, and supplier communications
● Assists Supplier Partnership Manager in distribution of needed supplier documents for on/off boarding and compliance
● Assists in supplier Partnership risk management workshops with supplier partnership manager
● Assists in the coordination efforts during a segmentation process for the supplier base
● Participates in special projects and performs other duties as assigned (e.g. data collection/analysis)
INVOICING
● Handle billing inquiries from Staffing Partners
● Checking of invoice Status in applicable tool
● Support for investigations and Root Cause Analysis (RC) creation for special cases in invoicing
EDUCATION/EXPERIENCE & OTHER POSITION REQUIREMENTS:
● Bachelor Degree
● One (1) to three (3) years experience in a contingent staffing and/or procurement environment preferred but not required
● Skilled in communicating effectively verbally and in writing
● Ability to establish and maintain effective working relationships
● Ability to interact and communicate with all levels of staff and management
● Experience using web-based systems preferred but not required
● Ability to work well on a team, maintain a sense of urgency and continuously strive to improve processes to drive efficiencies
● Proficient with the Google Suite of Office products - Gmail, Sheets, Docs, Slides
● Proficient with Microsoft Office products, including Word, Excel, PowerPoint and Outlook
Pontoon

Taguig City, Metro Manila
Permanent
Full-time