senior Virtual AssistantiFive Inc.

Job Description
Highlights
Competitive compensation and benefits packages
Continuous professional development and learning opportunities
Regular engagement activities and events
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VIRTUAL SENIOR EXECUTIVE ASSISTANT
Work for our global clients and immerse in our rich and diverse company culture where you can thrive, grow and be #DecidedlyDifferent!
ROLE OVERVIEW
We are looking for a Virtual Senior Executive Assistant to be part of our team.
He/She is a trusted and proactive professional partner to C-suite Executives, supporting their success by providing day to day administrative and office support including management calendar and correspondence management, research and reporting, document preparation, and customer service.
MAIN RESPONSIBILITIES
Calendar and Schedule management
Maintains the executive's calendar by scheduling meetings, conferences, presentations, and following up on appointments
Makes travel arrangements, coordinates flights, accommodations, and other aspects of travel itinerary
Gatekeeping and Correspondence Management (Calls and Emails)
As a gatekeeper, represents the executive to the public, including clients, staff members, suppliers, third party providers, and visitors.
Strategically conserves executive's time by fielding, filtering, prioritizing and routing calls, emails, and other correspondence
Organizes and manages the inbox of the CEO; responds to emails on behalf of the executive
Manage proper flow of information by ensuring that the appropriate parties are kept in the loop in the executive's correspondence
Represents the executive by attending meetings in the executive's absence; speaking for the executive, and requests for further information for cascading
Answer, screen & route telephone calls and use appropriate telephone etiquette
Prepare letters and emails on behalf of the executive
Prepare and distribute correspondence memos, letters, faxes, and forms
Documentation, Research, Records Management
Uses office suite, such as Microsoft Word, Excel, PowerPoint, Outlook, etc. and other programs to prepare, transcribe, format, edit, and store documents.
Organize and assist in preparing data and graphics for executive reports, town halls, and presentations.
Conducts research for the executive and provide useful and relevant information
Prepare meeting agenda and take meeting minutes as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
Handle confidential information properly
Perform basic HR and bookkeeping duties as needed
Project Management
Create central and prioritized task lists
Document action items, coordinate with relevant parties, and follow up on outstanding items as necessary to ensure that projects of the executive are organized and on track
Support the executive in communicating any changes to timelines and work expectations to the project team
Other duties may be assigned.
Requirements
A bachelor's degree or equivalent combination of education and/or experience required
At least (3) years clerical/administrative experience, preferably with as a virtual assistant in a BPO or shared services setting
Professional-level English proficiency, written and verbal
Typing proficiency of at least 45 WPM, with 95% accuracy
Advanced computer skills including Microsoft Office - Word, Excel, PowerPoint and Outlook; calendar; email; internet browsers; and communication tools, including VOIP, teleconferencing, and chat
Proficiency with task or project management tools (e.g., Asana), office management and CRM systems strongly preferred
Experience and proficiency in graphic design tools (Adobe Photoshop, Canva, etc.) a strong advantage
Amenable to work on a nightshift schedule.
Must be able to work on our site in 8th Floor Zeta Tower Bridgetowne, C-5 Quezon City
Summary of role requirements:
Looking for candidates available to work:
Monday: Evening
Tuesday: Evening
Wednesday: Evening
Thursday: Evening
Friday: Evening
2-3 years of relevant work experience required for this role
Working rights required for this role