senior programme AssistantInternational Labour Organization

The recruitment process for General Service positions is subject to local recruitment regulations and Article 4.3 of the ILO Staff Regulations.
The following are eligible to apply:
(1) ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex 1 of the ILO Staff Regulations.
(2) External candidates
*Conditions of employment for external candidates: In conformity with existing practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is 921,955 (Philippine Peso) yearly.
Organizational Setting
This position is located in the ILO Country Office for the Philippines (CO-Manila). The ILO Manila Office implements the Decent Work Country Programme (DWCP) which sets out three major priorities until 2024: (1) productive, remunerative, freely chosen, green and sustainable work and employment opportunities available for all Filipino women and men willing to work; (2) improved labour market governance which ensures respect for all fundamental principles and rights at work, international labour standards and human rights; and (3) equitable social protection that is available and accessible to all. To help realize these, the Office helps strengthen the institutional capacity of workers' and employers' organizations as well as the overall capacity of the country to ratify and apply international labour standards. The DWCP is also the main vehicle to elevate the priorities of the tripartite partners to the broader United Nations Sustainable Development Cooperation Framework (UNSDCF) as well as to the overall national development frameworks, particularly the Medium-Term Philippine Development Plan (PDP).
Main Purpose
As a team member, the incumbent provides senior level programming support and is responsible for performing, completing and/or overseeing specialized administrative and programming services related to implementation of the Office's work programme. The incumbent works in an efficient, effective and client-oriented manner in performing a range of administrative actions related to the design, planning, management, monitoring and evaluation of activities. Work involves using the enterprise resource planning (ERP) system. The incumbent applies the principles of results-based management (RBM) and ensures the correct application of established rules, regulations, policies, procedures and guidelines. The incumbent evaluates and provides inputs into the design and development of improved programming services and delivery processes.
The incumbent works under the supervision of Senior Programme Officer. Supervision received is focused on facilitating service delivery, ensuring that agreed results are achieved and that work is coordinated and integrated with related services. Work assignments are generally carried out under minimum supervision with the incumbent operating with a high degree of independence, particularly on operational delivery matters. Work is reviewed for feasibility of recommendations and correctness of end results. Work involving the handling of complex and intricate programming matters including those affecting other related activities of the work unit is also reviewed.
Working Relationships
The Senior Programme Assistant in Employment Policy and Job Creation will work in collaboration with programming colleagues and technical specialists, including Workers' and Employers' specialists, to coordinate work under the DWCP for the Philippines. Duties will focus on promoting decent jobs through employment creation, social protection and policy coordination, backstopping the Office in promoting Decent Work in the UNSDCF and enabling national and local development planners and practitioners to integrate employment creation and social protection in development programmes and plans. Work will include advocacy to influence decision-making bodies, research to assess policy on employment creation, and analysis on decent work deficits and strategies for inclusive job-rich growth, productive employment and poverty reduction, as well as work with workers' and employers' organizations.
The Senior Programme Assistant will gather and consolidate relevant information and assist in the formulation of programmes, participate in resource mobilisation efforts including drafting proposals, implement and manage projects, manage finances, assist in handling monitoring, evaluation and reporting, and contribute to advocacy thrusts. The Senior Programme Assistant will carry out the following duties:
Key Duties and Responsibilities
1. Provide specialized programming support for the formulation of the Office's work programme and the identification of initiatives, ensuring that required information is included in terms of proposed activities. Conduct searches for information on defined subjects related to assigned country programme outcomes. Perform preliminary analysis of information, including the identification of priority issues and potential technical assistance needs, for possible inclusion in country briefs and reports.
2. Compile, analyse and disseminate data and other information for programme and budget preparation and for the review of financial and human resource requirements. Coordinate submissions of programme proposals and budget estimates and propose adjustments as required.
3. Serve as focal point for programme and/or project administrative matters. Initiate requests, prepare standard terms of reference (TOR) in relation to programme and/or project objectives, obtain necessary clearances, process and follow up on administrative actions and resolve issues related to programme and/or project implementation. Liaise with external partners and attend meetings to provide and gather information.
4. Review reports, proposals and expenditure data received from implementing partners to ensure that financial transactions, commitments and authorizations are in conformity with financial rules and regulations. Prepare reports on budget performance comparing approved budgets against actual expenditures and indicating any discrepancies.
5. Maintain and update databases.
optional section (only if needed)
6. Respond to, or redirect to the most appropriate source, complex administrative queries on programme and budget. Draft correspondence and communications related to all aspects of programme and/or project administration.
7. Keep abreast of changes to programme-related policies, procedures, guidelines and processes and provide guidance and deliver training to staff with the view to building knowledge. Oversee and guide the work of programming and other support staff as required.
8. Evaluate and propose improvements to work methods and processes. Assess the impact of changes and make recommendations on follow-up actions. Liaise closely with other administrative areas to ensure effective and smooth service design and delivery, recommending improvements on interrelated processes.
9. Provide administrative support for the organization of seminars, workshops, meetings and other events. Participate in missions to provide programming and administrative support, as required.
10. Perform other relevant duties as assigned.
-
Minimum Requirements
Education
Completion of secondary school education. Training in programme and/or project administration.
Experience
Minimum of six years of office support work experience, the majority of which in programme and budget support work and project administration. Experience of working with an enterprise resource planning (ERP) system, in particular programme monitoring and management modules.
Languages
Excellent command of an official language (English, French, Spanish) of the Organization. Working knowledge of another official language of the Organization or an official national language of the duty station.
Knowledge and Competencies (technical/behavioural)
Good knowledge of programme and/or project administration.
Good knowledge of results-based management (RBM).
Knowledge and understanding of the substantive nature of ILO programmes and activities.
Knowledge of methods and techniques for assessing quality and efficiency of process execution.
Good knowledge of PC software (including word processor, spreadsheet and presentation software) such as Microsoft Office.
In addition to the ILO core competencies [Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, Communication, Orientation to change, Takes responsibility for performance, Quality orientation, Collaboration], this position requires:
Ability to interpret and work within the applicable rules, regulations, policies and procedures.
Ability to adapt quickly to new software and systems.
Drafting skills.
Analytical skills and attention to detail.
Ability to coordinate the work of support staff.
Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.
Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO People. The system provides instructions for online application procedures.
Fraud Warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of the applicant.
International Labour Organization

Manila City, Metro Manila
Permanent
Full-time