senior procurement and Logistics Assistant (cotabato city)IOM

Position Title: Senior Procurement and Logistics Assistant
Duty Station: IOM Philippines Country Office (Cotabato City)
Classification: General Service Staff, Grade G-6**
Type of Appointment: Fixed term, one year with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 21 September 2021
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the overall supervision of the Head of Sub-Office and under the direct supervision of National Resource Management Officer, the successful candidate will be accountable and responsible for performing a wide range of procurement/logistics functions for the mission projects in line with IOM policies, rules, and regulations.
Core Functions / Responsibilities:
Review requests and implementation of logistics and procurement:
Coordinate the procurement activities of the Sub-Office, including purchases of vehicles, office equipment, furniture and consumables, property management, assets control, supply, and insurance-related matters and review purchase request ensuring correctness of material code.
Identify local and international service providers; conduct procurement, warehousing, and logistics tasks within mission, including property and assets control, supply, service/maintenance, contractual agreements.
Solicit bids, quotations, tender documents; oversee bidding process and provide support for procurement transactions, analyze them for conformity to specified requirements; conduct appraisals and select suppliers, and confirm terms of payment; prepare purchase orders and ensure receiving authorization from the Head of Sub Office (HSO), or Chief of Mission (COM), and National Resource Management Officer (NRMO).
Coordinate with IOM Manila Country Office Procurement Unit, especially for procurement above the mission threshold as well as with in-location intergovernmental and non-governmental agencies, in order, when possible, to utilize their respective procurement network.
Prepare Request for Quotation, and Bids Analysis Summaries. Receive quotations, bids, or proposals, perform evaluations, and negotiate conditions of contracts in full compliance with IOM rules and regulations.
Coordinate with the National Resource Management Officer regarding procurement and service requests and requirement, in order to consolidate overall sub-office procurement, (or service) requirements and optimize value for money.
Analyze and evaluate information regarding vendor's performance as regards quality, prices, delivery, and equipment are in conformity with the organization's requirements.
Conduct tracking and reporting of service status.
Consolidation of Purchasing Document Reports and Follow-up on purchase requisition and purchase order status, especially delivery dates, and keep customers abreast of estimated time of delivery or any changes that may affect or modify the predetermined delivery conditions.
Enter Goods Receipts transactions in PRISM.
Assets Control Tasks:
Verify supply requests (Material Requests Forms) and PO in coordination with Asset Control Assistant, ensuring registration of new assets, proper asset tagging and perform yearend asset inventory.
Ensure assets received through procurement or donation is duly registered. Create and maintain appropriate internal control mechanisms to safeguard the organization's assets and prevent fraud.
Provide technical assistance to satellite offices in Mindanao as required.
Perform such other duties as may be assigned.
Required Qualifications and Experience
Education
University degree in Business Administration, Management, or a related field from accredited academic institution, with four years of relevant professional experience. Or,
High School degree in above field with six years of relevant experience.
Experience
Experience in management and professional experience in one or more of the procurement and logistics ancillary sectors, material control, transport and distribution management, inventory, building management and construction.
Experience in supply management of which one year in any UN system or any multi-cultural organization will be an advantage.
Experience in procurement in international and/or government process.
Excellent organizational skills with the ability to manage multiple tasks simultaneously under time constraints, accurate and detailed oriented.
Skills
Proficiency in SAP system, MS Office applications such as Word and Excel.
Knowledge of other applications such as power Point and Visio an advantage.
Languages
English and French are the working languages of the UN Secretariat. For this position, fluency in English and Filipino is required. Conversant in any ARMM language is desirable.
Notes
Accredited Universities are the ones listed in the UNESCO World Higher Education Database ( ).
Required Competencies
The incumbent is expected to demonstrate the following values and competencies:
Values - all IOM staff members must abide by and demonstrate these three values:**
Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies - behavioural indicators level 2*
Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
Accountability: takes ownership for achieving the Organization's priorities and assumes responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies - behavioural indicators level 2
Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization's vision; assists others to realize and develop their potential.
Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
Strategic thinking and vision: works strategically to realize the Organization's goals and communicates a clear strategic direction.
IOM's competency framework can be found at this .
Competencies will be assessed during a competency-based interview.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
The position involves onsite and/or offsite work (or a combination of both). The working modality will be further discussed during the interviews if candidate is available to work on-site and/or offsite.
ReliefWeb

Cotabato City, Maguindanao
Permanent
Full-time