senior Facilities admin specialistMedtronic Cardiac and Vascular

Job Description
Careers that Change Lives
Bold thinking. Bolder actions. We are Medtronic.
As part of Enterprise Risk & Facilities, Global Facilities is responsible for all the Medtronic property portfolio spanning from commercial asset (Corporate offices and Sales offices) and non-commercial assets e.g. (Manufacturing plants, Technical Service Centers, R&D laboratories), by partnering with our peers spanning from Facilities Management, Workplace Services, Real Estate, Design, Workplace Strategies, Capital Project Delivery, Environmental Health & Safety, Crisis Management and Business Continuity.
A Day in the Life
A seasoned Facilities Specialist, based out of our Manila, the Philippines office at BGC City, will manage a team of outsourced vendors and will support the APAC Facilities leader, covering offices, Research & Development and service center in South East Asia. He/She will be the business partner to the stakeholders to understand their business model, occupancy space needs and to promote employee workplace experience thru digitalization and innovation services.
This role will also act as the Physical Security lead and to be the Single Point of Contact between Global Security and the business. In addition, this role will play an active role in the Crisis Management team, led by the local Leadership and Environment, Health and Safety (EHS).
He/She will report directly to the APAC Senior Facilities Manager based out of Singapore and is a key member of the APAC Facilities Leadership team. Together, the team will develop and drive facilities/office policies consistency, stakeholder engagement, financial accountability and vendor management.
Key responsibilities:
Facilities Management (70%)
Translate and implement strategic Medtronic Facility Operations & Real Estate objectives, assure timely follow up, reporting and completion
Own and manage the delivery of workplace services (additions & alterations, soft & hard services, space management)
Develop and manage facilities operating expenses budget, forecasting, variance reporting and acc rual management
Regularize vendors contracts and ensure compliance to Medtronic Global policies
Explore and implement efficient ways to improve facilities services thru digitalization
Collaborate with vendors to drive and achieve cost efficiency thru partnership
Develop and maintain regional procedures related to, for example, office policies, physical security, technical building requirements and facility services. These regional policies should reference across the global Medtronic policies
Ensure alignment of Facilities Operations & Real Estate strategy with the Manufacturing and Sales Strategies for the region
Work with and manage the relationships with external suppliers of facility services such as cleaning, physical security, waste management, catering, building & equipment maintenance etc
Ensure compliance with standard Medtronic Corporate policies, procedures, Quality-standards, Code of Conduct and household rules. Apply EHSS (Environment, Health, Safety, Security) rules and regulations, in collaboration with Island Southeast Asia (ISEA) or Mainland Southeast Asia (MSEA) EHS.
Capital Project Management (20%)
Active participation thru collaboration with Global Facilities Construction Project Management Office (PMO), Real Estate and Design team on regional capital projects from inception, design development, vendors selection, construction delivery to project closure
Active participation in the tendering/bidding process, in collaboration with Indirect Sourcing to ensure the appropriate vendors/suppliers are procured
Be the Facilities site lead to ensure all the project close out documents were handled over duly upon project completion in order to develop the facilities maintenance schedule and budget
Collaborate with APAC Facilities team in the development the Facilities & Real Estate Capital Strategy Plan (medium to long term), in engagement with the business
Transaction Management (10%)
Be the point of contact for Global Real Estate and its Real Estate brokers in site inspection, selection and collaborate in making informed decision with the stakeholders
Support the administrative process in lease sign by facilitating amongst Legal, Finance and key stakeholders
Must Have
Minimum 4 years of business, Facilities, Corporate Real Estate or Services experience
Bachelor's Degree in Facilities Management, Real Estate, Engineering, Business Administration or a related field
Your Profile
Experience in participation in all stages within a Real Estate Cycle from Transaction to Project to Facilities Management
Experience in vendor/supplier relationship management
Experience in Procurement/tendering/bidding process
Experience in workplace change and move management
Experience in Financial management - budgetary development, tracking, reporting
Strong in building business case, leveraging on Microsoft tools e.g. powerpoint, excel, Power BI
Excellent partnering, collaboration and influencing skills in highly matrix organization