SecretaryAdco Blue

- Prepares company requirements for accreditation purposes; ensure government compliances (e.g. City Hall, BIR, SEC, PDEA, BOC, SSS, Philhealth, HDMF), insurance and vehicle registrations are done on time in coordination with Accounting
- Primary contact person in the office who handles all messages (and inquiries & assign to sales agent) promptly and efficiently; proper receiving and recording of all incoming documents as well as proper routing and/or filing as the case may be; oversee general office cleanliness and orderliness; practices and implement cost-savings initiative within the company at all times
- Responsible for the overall office administration and coordinate with other departments to ensure smooth workflow; oversee repair and maintenance of all office equipment to keep good working condition at all times
- Prepare internal/external memos / correspondences; responsible for proper documentation and accuracy of all administrative files: including memos, 201 files, suppliers, updated contact numbers (phonebook) etc.
- Initial interview of applicants; facilitates performance evaluation of employees; handles employees accountabilities (e.g. transmittals, equipment, receipts, CA, etc.) and prepares employment certification for signature
- Arrange, schedule and monitor appointments, meetings, conferences of JK/SBP; follow-up superior's initiated action
- Manage all supplies regularly and ensure inventory is updated and supplies are properly stored; ensures that supplier's database are kept updated
- Attends regular board meetings and prepares minutes. Reports any highlights and concerns.
- Performs other related tasks assigned from time to time
QUALIFICATION:
- Graduate of Business Administration; fresh graduates are welcome