scm AssociateFilinvest Group

JOB SUMMARY:
The Purchasing/SCM Assistant aids in the procurement requirements of the various Filinvest group of companies by sourcing the right item at the right price in the agreed time frame. Tasks include evaluating the Purchase Requests and Purchase Orders on a regular basis, developing and executing implementation strategies for all projects/business units, assisting in negotiation strategies, providing optimal level of customer service, preparing reports to identify cost cutting initiatives, and monitoring of delivery and facilitating the processing of payments.
KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:
PR/PO PROCESSING
Process the assigned Purchase Requisitions (PRs)/Purchase Orders (POs) within the time stated in the Service Level Agreement (SLA) to meet target dates of internal customers
Review Purchase Request (PR) received and ensure that descriptions and specifications of the items being requested are accurate and complete
Communicate through constant interaction with both end-users and suppliers for efficient transactions
Examine and prioritize urgent PRs through proper management of workload to serve immediate needs of the company
Evaluates PRs and provides alternatives to end-users to provide the company with the best value and quality items
Negotiate with vendors the price, terms, warranties, delivery, etc. with proper technical and commercial evaluation, providing the company cost savings
Prepares tabulation/canvass sheet/canvass report to easily evaluate proposals and quotations
Liaise between Requestor and Vendor for the approval of the item being requested, queries, complaints and other requirements
Identify similar items for consolidation and bulk buying from the different projects and create a purchase plan for the items that can be procured in volume leading to faster processing and lower rates
Research on past trends and/or pricing for the specific item/service being handled
DELIVERY AND PAYMENT MONITORING
Ensure on-time delivery and payments of suppliers by coordinating with SCM logistics
Validate clarifications on items and payment terms prior payment to ensure proper flow of money
SUPPLIER BASE
To increase suppliers in each category being handled
Source suppliers (abroad or local) that can provide a balance of good quality and affordable products
Secure accreditation requirements from new vendors and endorse the same to the accreditation committee
Evaluates vendors for the purpose of determining their capability to serve the requirements
ADMINISTRATIVE
Encode data for reports to be used by the SCM Manager
Ensure proper transmittal of documents
Coordinate meetings with suppliers
Keeping files and records (e.g. Requests for Proposal, purchase orders, vender files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines
QUALIFICATIONS:
College graduate 4 year degree. Preferably Engineering Course.
1 -2 years work experience
Can use Microsoft Office, Excel, and Powerpoint
Perform a variety of tasks, often changing from one to another of a different nature
Can adapt to frequent changes in workload and adjust priorities quickly as circumstances dictate
Can work within deadlines and complete work in a timely manner
Displays Integrity
Liaising and documentation
Can apply effective interpersonal skills to provide service
Ability to deal with all levels
Proficient in communication
Can coordinate events involving multiple parties
Completes administrative tasks correctly and on time
Writes clearly and informatively (email, memos, letters, reports)
Can perform work with close attention to detail
Meets challenges with resourcefulness
Can process and maintain recordkeeping or filling systems
Follows instructions, responds to management direction
Filinvest Group

Muntinlupa City, Metro Manila
Permanent
Full-time