Purchasing Staff8990 Housing Development Corporation

PURCHASING STAFF
 
JOB SUMMARY:
 
Accountable for the placement and accurate purchase of orders by assessing goods and services if it is allowable under limitations, restrictions, and policies and conduct canvass of prices from suppliers. Responsible for the on time delivery of materials or items and for securing necessary documents for payment processing.
 
JOB DESCIPTION:
Perform procurement tasks by sourcing, negotiating, obtaining competitive prices/quotations, selecting or contracting suppliers/contractors through an approved and complete purchase order.
Source for new and review existing suppliers to ensure product remains relevant and competitive.
Meet with vendors to negotiate improved pricing, product quality, and delivery.
Prepare purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.
Issue purchase order and forward it to the supplier chosen once approved.
Coordinate with suppliers to ensure accurate  items  and on-time delivery,
Examine the accuracy of the suppliers in terms of quality of service and the conditions of materials delivered.
Assist Accounting Department in the resolution of problems associated with invoices.
Maintain a suppliers list and  file, and such other records as are needed for the efficient operation of the purchasing function
Encode the entries on the business management system.
Update the Purchasing monitoring sheet to keep track the progress of items being purchased.  
Answer questions regarding procedures and resolve discrepancies regarding receipts, deliveries, warranties, repairs and surplus property.
JOB COMPETENCIES:
Bachelor's/ College Degree in Engineering or any business related course with or without experience in Purchasing.
Above average knowledge in MS Office applications
Above average written and verbal communication, interpersonal and customer-service skills with strong time management and negotiating abilities.
Ability to recall, retrieve and communicate detailed or technical information clearly, accurately and concisely.
Good organizational and problem-solving skills and the ability to work accurately and meet deadlines with frequent interruptions.
Must be responsible and keen to details
Ability to work well independently as well as part of a team
Professional appearance, demeanor, discretion and attitude.