Purchasing Staff (local)FERNA CORPORATION

· Graduate of any Engineering, or Management/Accounting course
· At least two (2) years related work experience as a Purchasing Staff/Purchaser in a manufacturing or trading/retail industry
SCOPE ANDAUTHORITY:
· It covers the continuous implementation of all administrative aspects of Accreditation/Re-accreditation, PR/PO preparation and processing, Canvassing/Sourcing, External Providers' Quality Management and Purchasing Information System ensuring that all purchasing related transactions are processed accordingly.
DUTIES & RESPONSIBILITIES:
1. Application of Skills and Abilities
o Supports the implementation of all policies, processes and initiatives in the following Purchasing functions/facets:
A. Accreditation/Re-accreditation of External Providers
o Requests accreditation/re-accreditation requirements from External Providers.
o Assists in the checking of accreditation/re-accreditation requirements of External Providers.
o Assists in the filing and safekeeping of accreditation/re-accreditation related documents of External Providers.
B. Canvassing/Sourcing (per Item Category)
o Locates External Providers using different sources or platforms such as catalogs, internet, interviews, trade fairs, referral and exhibits.
o Requests and consolidates quotations from External Providers.
o Negotiates prices, specifications and delivery schedules with External Providers and ensures that the best deal has been achieved.
o Calculates costs of orders, and charge or forward invoices to appropriate accounts.
A. Purchase Requisition and Purchase Order (PR/PO)
o Assists in the receiving and checking of purchase requisitions to verify accuracy, terminology or specifications.
o Files/lodges purchase requisitions in the Purchasing Module of the System.
o Signs and forwards verified Purchase Requisition to Purchasing Manager for evaluation.
o Determines if stocks/inventory are sufficient for needs or as reference of purchase requisition.
o Coordinates with External Providers to schedule or expedite deliveries and resolve shortages, missed or late deliveries.
o Tracks the status of purchase requisitions and purchase orders.
o Responds to customers and External Providers inquiries about order status, changes or cancellations.
o Coordinates with Warehouse regarding delivered orders and ensures that items are complete, in good condition and correct specifications.
o Prepares and submits Purchase Orders with Canvass Sheet to Purchasing Supervisors for checking.
o Prints Purchase Orders and forwards to External Providers for processing.
o Prepares requests for payments including attachments such as RR, DR and/SI and ensures that External Providers are paid based on agreed terms and conditions.
o Informs and reminds External Providers about uncollected Checks and payments.
Summary of role requirements:
Looking for candidates available to work on weekdays and Saturdays
1 year of relevant work experience required for this role
Working rights required for this role
Expected start date for role: 15 September 2023