project Support officerJones Lang LaSalle

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Our benefits are a good reason to come to JLL.
We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to increase their personal and financial security.
HYBRID Work setup
As Project Support Officer (PSO) you will be expected to contribute independently to the tasks below. This will be supporting our Sydney, Australia team.
This means as an PSO , you demonstrate some familiarity with the subject matter and are able to produce these deliverables with guidance from team members . It is expected an PSO be involved with between 5 - 8 projects at various stages.
As the PSO you are expected to take responsibility for the effective management of specific deliverables focused on supporting project delivery teams.
These projects will be managed under the guidance of a Project Manager/Senior Project Manager.
The role requires close coordination and communication with project delivery teams
.
A focus on application of robust governance and administration of a
broad range or project deliverables is required, providing support to project delivery teams on defined and ad hoc project administrative tasks asrequired.
Ensure monthly project deliverables are completed, these include:
o Project Delivery Plans
o Monthly Status Reports
o Anticipated Cost Reports
o Meeting Agendas and Minutes
Prepare Project Definition Plan and associated Risk and Communications Protocols.
Administer Bravo procurement process for consultants and
contractors including RFP drafting
Receive, review and qualify proposals prepare detailed bid analysis.
Draft and issue executed contracts for execution
Establish/Maintain project cost report in accordance with internal and client requirements. Manage and forecast expenditure to achieve completion within budget.
Complete monthly invoicing activities including management of vendor claims and JLL fee claims with approval from project delivery lead.
Maintain a detailed overall project programme that sets clear milestones and objectives to ensure successful project delivery.
Establish & maintain an accurate and up to date risk register.
Preparation of PCG (Project Control Group) reports and attend PCG meetings as required.
Attend project meetings, draft and issue meeting minutes and agendas
.
Draft Vendor RFP (Request for Proposal) preparation, scope writing and tendering
Contract engagement, ensuring contracts with clients, consultants
and suppliers are properly executed and maintained.
Carry out contract administration of all vendors professionally and in accordance with legal requirements to protect commercial interests
of client and Jones Lang LaSalle.
Establishing and maintaining anticipated cost reports. Including cash
flows and accruals. Ensuring invoices from vendors are submitted in a timely manner to both the clients and JLL accounting.
Ensure a Safety and Environmental Plan is in place and is actively complied with by yourself and others.
Management of completion of the project close out.
Financial close out, complete final cost report
Lead closure of contract documents and As Built process, deeds of release, client training, etc...
Performance objectives
A SUCCESSFUL PROJECT
Within each project, follow the organisation structure for reporting, communication and working procedures.
Take a proactive role in assisting the project delivery teams to deliver a successful project (s).
Work with the project team to achieve the best possible performance
from all members.
Assist in the production of detailed monthly reports for projects covering, safety, environment, program, resources, budgets, risk and profitability
Implement an appropriate quality control system.
Identify, mitigate and report on project risks to ensure the delivery of projects on time and under budget.
Utilize Jones Lang LaSalle technology including Clarizen, Jaggaer, Project Toolkit
Address data quality errors and ensure accurate information within Clarizen.
BUSINESS OUTCOMES
Assist in the management project revenue and payment cycles to avoid bad debt.
LEADERSHIP
Create an environment where all team members are encouraged to contribute.
Sets objectives and measurable goals and remain motivated to achieve them.
Embrace JLL's Values at all time, these being Teamwork, Ethics & Excellence.
Share knowledge and participate in feedback sessions where
possible
PERSONAL EFFECTIVENESS
Set stretch targets for self, and rigorously monitors and manages individual performance.
Proactively engage with project delivery teams to drive project outcomes
Participates in the development of plans for team operations
Seek advice and collaborate with other senior staff in exploring solutions to problems and areas of risk that arise.
Be prepared to make tough decisions that resolve problems or improve operations.
RELATIONSHIP BUILDING
Promote open, constructive and collaborative relations with all stakeholders
Gains respect of JLL's people, clients, and where appropriate with the broader business community.
COMMUNICATION
Be receptive to plans and performance feedback.
Maintain positive lines of communication with clients and other stakeholders.
Listens effectively and communicates through actions and example.
Participate in the analysing of completed projects to promote successes and lessons learnt, including case studies to the greater business.
Key skills
Confidently manage project administration activities as directed by the project delivery team.
Proficiency in the use of Microsoft Office Suite, SharePoint, Microsoft Project
and experience in managing cost reporting systems.
Understand the legal environment for each project in respect of planning, commercial aspects and delivery constraints.
Proficiency with all JLL technology platforms
Ability to assess clients basic needs and project constraints.
Employee specification
A degree in a relevant Project or Construction Management related discipline or related field and three (3) years' experience or a combination of formal education and experience in excess of eight(8) years, three of which must be related to Design, Construction, or Project Management.
Location:
Hybrid -Makati, Philippines
If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!
About JLL -
We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
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Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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Jones Lang LaSalle

Makati City, Metro Manila
Permanent
Full-time