office AssociateSGS

Company Description
SGS is the world's leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 80,000 employees, SGS operates a network of over1,650 offices and laboratories around the world.
Job Description
Primary Responsibilities
To ensure the proper handling, checking and dispatch of Documents, most especially the original copies of the Fuel Marking Certificates from the Regional Operations, to the Head office in Makati.
Secondary Responsibilities
Make sure all dispatched documents of their respective Regional operation are complete and delivered in a timely manner as agreed upon by the Regional Ops and the Central Admin team in Makati. Ensure that all dispatched documents received by the Central Admin team is accounted for and complete. Coordinate with the Central Admin team in Makati if the Central team requires needed documents for Billing.
Ensure the proper monitoring and filing of documents related to the Regional Fuel Marking Operations they are designated to, including scanning all documents.
Ensure that all IExpense or Reimbursement Original documents from their respective Regions are complete, in order and properly sorted before dispatch to Makati Office.
Monitor and make sure all submitted original documents for Reimbursements have been received by the correct receiver.
Assist, upon request, any or all needs of the Central Admin team in Makati in order to ensure the proper schedule of Billing deliveries to our client. This include, but are not limited to:
Reconciliation of Fuel Marking Certificates.
Relaying to their respective Regional Operations Supervisors any requests for reproduction of Marking Certificates (If necessary) and made available at Makati team as soon as possible.
Ensure that the Purchase Requests (PRs) of their Regional Operations are lodged in IProc and other administrative tasks related to GBS-Finance.
Included in these PR tasks are the lodging in IProc the following for their respective regions:
PPE's for Fuel Markers
Operational supplies (i.e. sample bottles, sample tags etc.)
Equipment used by the Operation team
Any other supply that is within the jurisdiction and use of Regional Operations
Must coordinate with the procurement service regarding the needs and requests of their respective Regional Operations.
To be trained and must be proficient in the use of the IProc system in order to fulfill the needs of their respective Regional Operations.
Ensure that the delivered supplies or requests are complete and accounted for. With proper documentation and monitoring.
Ensure the proper monitoring of supplies and equipment and will request in IProc the necessary number before depletion in order to avoid the issue of lack of supplies for operations.
Ensure the proper follow up and monitoring of suppliers regarding timeliness of deliveries.
Will be responsible with coordinating with GBS-Finance regarding supplier payments in case of any delays met to ensure the timely payments to our suppliers, contractors and staffhouses.
Coordinate with GBS-Finance regarding issues arising from releasing of funds via Cash Advances (CA), or queries regarding the status of their Regional Offices personnel's Reimbursement requests.
Ensure the deliveries of all supplies to their related Regions are direct from the supplier and keep their stockroom in order. As there is limited space in Makati. Stocks for each respective Regional Ops should be delivered directly to their areas. If supplier cannot deliver directly, coordinate with Makati Office to ensure the quick delivery of their ordered supplies.
Assist the Regional Operations of any documentation or system related tasks. Examples of which are listed but not limited to below:
FIMS
Fuel Marking Masterlist
Documentations
IExpense
Any task delegated to them by their Respective Regional Operations Supervisors as they deem fit. So long as it is within reason and within their capabilities.
Qualifications
Education: College graduate (preferably of any Administrative course).
Required Skills
Good oral and written communication skills
Professional, Proactive, and willing to learn.
Show great sense of responsibility.
SGS

Makati City, Metro Manila
Permanent
Full-time