legal secretary / Administrative AssistantCastillo & Bello Law Offices

One (1) position is required to be filled: Legal Secretary
Legal Secretary
The candidate is expected to perform administrative support, organizational, and customer service tasks to ensure the lawyers he/she will assist shall have all of the resources they need to perform their daily tasks. The Legal Secretary duties and responsibilities include:
Job Responsibilities:
Answering phones and directing the calls to the correct people
Greeting visitors and directing them to the appropriate place
Managing multiple or complex calendars for meetings, travel and personal commitments
Making travel arrangements for in-office professionals and special visitors
Sitting in on meetings to take minutes
Creating memos, reports, and agendas as needed
Negotiating with suppliers and vendors to gather quotes, order supplies, and maintain office inventory
Preparing letters and disseminating memos, reports, and other information to relevant colleagues
Prepare computer generated invoices, monitor billings and collections
Manage legal documentation and correspondence in strict confidence
Communicating with clients or potential clients via email, over the phone, or in person
Assist in HR administrative concerns
Implement and improve upon administrative processes for more efficient workflow
Required Qualifications:
Highly adept at using MS applications, especially Word, Powerpoint, and Excel
Highly organized and detail-oriented
Strong work ethic
Fluent in oral and written english
College graduate
At least 2 years PQE
Other Benefits include:
Free Lunch
Allowances
HMO Membership
Dedicated Postpaid Line for Work
Dedicated Smart Phone
Annual Performance Bonus/Gift