it Admin StaffBank of the Philippine Islands

The role is primarily responsible for the day-to-day administrative support to all operating departments under IT Group. They are expected to provide coordination and cooperation between department functions and contribute to the automation of current processes to be more efficient in monitoring activities and transactions. The role facilitates the group's concerns regarding existing and potential vendors. The abovementioned responsibilities ensure that ISG can get the right support for the bank's digital initiatives.
Duties and Responsibilities:
Operational Support
Record and monitor invoices for processing
Facilitate the collection of accounts receivables from BPI subsidiaries as well as excess charges on mobile device subscribers assigned to IT Group employees.
Safekeeping of the vault that stores accountable forms, documents, and receipts.
Request for BPI official receipts
Monitor and control of all IT group contracts
Request for OPEX payment received from vendors
Prepare and request for accrual booking monthly
Consolidate all IT Group training records and forward updates to central admin
Monitoring of office supplies, and control meeting rooms
Vendor Accreditation
Ensure and manage the accreditation requests for new and current vendors are processed in a timely manner
Monitor the vendor's performance to aid the IT proponent in making an informed decision to renew the vendor or not
Produce the vendor accreditation report and maintain the vendor accreditation database
Contracts Management
Ensure that all contracts and their respective supporting documents (physical and softcopy) are recorded and indexed as per the approved process
Maintain all ISG contracts (physical and softcopy) for safekeeping
Proactively monitor and control the status of all ISG contracts (physical and softcopy) and act as necessary
Staff Augmentation Management
Process the requests from IT proponents
Act as the point of contact between the vendors and ISG
Perform high level assessments of candidates and schedule interviews between the vendor and the IT proponent
Process the work orders and on-boarding for the accepted candidates
Ensure that asset management is informed of any incoming staff augmentation resource
Monitor the expiration of staff augmentation resources and ensure that the IT proponent is informed
General
Files request as needed for their department
Work closely with internal and external teams