intermediate BookkeeperHammerjack

DUTIES AND RESPONSIBILITIES
For their delegated clients, the Google Drive Administrator is responsible for:
• Filing of uploaded documents in each client's Google Drive
• Updating XERO bank feeds associated with each client
• Maintaining the monthly checklist of associated tasks in Karbon
• Maintaining the integrity of Receipt Bank/Lightyear and invoices uploaded to it
• Keeping the Karbon GDrive Clean Up workpiece updated in real time
• Manual entry of required statements to MYOB/XERO
• Upload FUTRLI non-financial data and produce required reports once bookkeepers complete BAS
• Manual entry of received data into Monthly Working Papers
Google Drive Filing
o File all documents uploaded to client Google Drive accurately with no errors each day.
o Each file must be completed at least once every 3 days during the holiday season.
o Be familiar with all GDRIVE training documents, including videos and client specific tutorials.
o Be able to apply knowledge gained from other clients to new situations.
o Manually entering required statements into MYOB/XERO (e.g. major wholesaler statements)
o Documenting specific client idiosyncrasies in Karbon
o Supplier statements filed once week 3 is completed by bookkeepers
Bank Feed Administration
o Entry of major wholesaler statements into client MYOB file as they appear in GDRIVE
o Refresh the XERO bank feeds each day and allocate the automated transactions.
o Documenting specific client idiosyncrasies in Karbon
• Receipt Bank/Lightyear maintenance
o Check Receipt Bank each day for "stuck" items that have not pushed through to MYOB and resolve.
o Commencing process of using Lightyear - work in progress
o Ensure duplicate suppliers are merged in Receipt Bank. Checking MYOB for duplicated card files also to avoid duplicate invoice entries.
o Contact Receipt Bank support for any errors that have not been encountered before.
o Documenting specific client idiosyncrasies in Karbon
Karbon Workpiece Updates
o Check each task off in the GDrive Karbon Checklist as it is completed. This maintains an accurate picture of which clients have had their GDrive maintenance completed for the day.
o Documenting specific client idiosyncrasies in Karbon
• FUTRLI
o Upload the non-financial data from GDrive to FUTRLI at each end of month
o Generate Beezwax Business Insight reports from FUTRLI once BAS has been completed by bookkeepers
• Training
o Training of new staff members that will be performing similar tasks
QUALIFICATIONS
Education
• Should be graduate of Finance and or Accounting, Management course.
Product Knowledge
• Sound bookkeeping knowledge
• Sound clerical and administrative skills
• Ability to use word processing and spreadsheet programs, and email at an advanced level
• Ability to produce business correspondence, proofread for grammar, spelling and punctuation within the scope of this role
• Knowledge of records management systems. (BOX)
System and Application Knowledge
• Sound working knowledge of MYOB and Xero
• Sound knowledge of office administration systems and processes
• Knowledge of Microsoft Office Suite, Slack and G-Suite