gbs Purchasing team leadJapan Tobacco International

We're JTI, Japan Tobacco International and we believe in freedom. We think that the possibilities are limitless when you're free to choose. In fact, we've spent the last 20 years innovating, creating new and better products for our consumers to choose from. It's how we've grown to be present in 130 countries. But our business isn't just business. Our business is our people. Their talent. Their potential. We believe when they're free to be themselves, grow, travel and develop, amazing things can happen for our business.
That's why our employees, from around the world, choose to be a part of JTI. It's why 9 out of 10 would recommend us to a friend. And why we've been awarded Global Top Employer status, six years running.
So when you're ready to choose a career you'll love, in a company you'll love, feel free to #JoinTheIdea.
Learn more: jti.com
What this position is about - Purpose:
The Purchasing Team Lead role is part of P2P pillar of GBS Manila with the following key responsibilities:
a) Oversee the overall purchasing management operations of purchasing related activities including market task processes, monthend reporting and vendor management.
b) Supervise SAP recording of purchasing transactions
c) Responsible for providing guidance, instruction, direction and leadership to the team
d) Ensures compliance to P2P policy, JSOX, and other company and statutory guidelines of market handled.
e) Identifies opportunities to improve efficiencies and productivity pertaining to accounts payable transactions processing
f) Monitors compliance with company standards and proactively communicates with other teams, market, and support functions to obtain necessary information for reflecting correct entries, resolve issues, and derive efficient practices.
g) Monitors all the factors that impact PO processes, and proposes constructive suggestions to the Center Process Manager and/or Entity Finance.
h) Manages all Purchasing processes related reconciliation activities in assigned area of responsibility and ensures that they are performed accurately, efficiently and in compliance with JTI policies and procedures
The incumbent acts operationally up to 50% of his daily work.
Team Lead supervises a team of employees. Communicates company goals, safety practices and deadlines to team. Motivates team members and assesses performance. Provides help to management, including hiring and training, and keeps management updated on team performance.
The Team Lead is assertive, accountable line manager operating in a changing environment; problem-solving, decision-making within their area of authority and control capabilities.
The incumbent acts as situational managers back up taking care of Team work coordination and proper allocation of priorities. The incumbent participates in and takes ownership of projects on local and global level.
What will you do - Responsibilities:
Identify opportunities in the area of responsibility, search for further improvement, resolve issues, collect and analyze data and draw valid conclusions, uphold operational KPIs and ensure its fulfillment, forsee and mitigate a risk of errors/operational failures and follow quality control checks.
Apply the in-place demand change process regarding customer's requirement changes in order to ensure accurate information is provided to the manufacturing locations. * Coordinates and supports any new business set-up's implementation and liaise with the respective functions to ensure timely implementation. Involve in projects to ensure smooth processes, operations, systems creation/management or transition.
Ensures smooth operation and process flow for customers under their responsibility. * Ensure business requirements are fully established, documented and properly communicated to the team members in order to maximise the service level and to ensure on time order fulfliments. Support business performance excellence idea to streamline overall operations level. Initiate, support and coordinates business improvement initiatives to optimize the processes within the GBS organization. Work across matrix to build solid relationships with local/global stakeholders. React swiftly to any buisness changes: taxation change; regulation, embargo etc.
Analyze business impact, investigate and propose potential solutions and work on resolution / improvement.
Support queries/questions from the internal&external auditors.
Review and comment J-SOX reports embedded in the Company's O2C, P2P and Inventory Management mega processes related to Supply Chain/Customer Service processes, as defined in the J-SOX Controls Framework for JTI to ensure JSOX compliance requirements.
Organizes tools, trainings, coaching and support to the team to ensure all tasks are performed efficiently, accurately and on a timely manner.
Builds within the department a culture of teamwork and a positive attitude, ensuring the sharing of information and knowledge on both a lateral and vertical basis.
Coordinate Team work and support the team. Escalate issues to relevant stakeholders and follow up regurarly.
Ensure own back up materials is kept up to date, monitor hand over business activities prior planned abscences, handle back up as per agreed scope and in order to manage the business continuity.
People Management: Recruit, motivate and guide the professional development of the team reporting directly and indirectly to the incumbent.
Who are we looking for - Requirements:
Bachelor's/University Degree in any Finance/Accounting - related course
Minimum of 5yrs experience in Procure to Pay
At least 3yrs of People Management experience; Experienced in managing medium-sized teams
Must be accustomed to leading a team interfacing with Vendors and Markets
Knowledgeable in P2P management policies and procedures
Good experience in SAP HANA
Excellent English communication skills both verbal & written
Amenable to work on Day or Mid-shift schedule
Can work in Mckinley, Taguig (Hybrid)
Japan Tobacco International

Taguig City, Metro Manila
Permanent
Full-time