gbs center AssistantJapan Tobacco International

We're JTI, Japan Tobacco International, and we believe in freedom.
We think that the possibilities are limitless when you're free to choose. We've spent the last 20 years innovating and creating new and better products for our consumers to choose from. It's how we've grown to be present in 130 countries, and how we've grown from 40 to 4,000+ employees in the Philippines since 2009.
But our business isn't just business, our business is our people. Their talent. Their potential. We believe that when they're free to be themselves, to grow, travel and develop, amazing things can happen for our business. That's why our employees, from around the world, choose to be a part of JTI. It's why 9 out of 10 would recommend us to a friend, and why we've been recognized as INVESTORS IN PEOPLE in the Philippines
It's the perfect moment for you to #JoinTheIdea. We're opening our Global Business Service center in the heart of BGC Manila and looking for more than 300 bright minds to join a global multinational with an exciting start-up vibe.
This role will remain open until filled.
GBS CENTER ASSISTANT
Purpose of this position is to support the General Manager and Leadership team members by providing secretarial assistance, taking care of all office administrative activities and being in-charge of the Travel Desk, administrative day-to-day support; scheduling meetings and drafts correspondence/minutes; travel and conference arrangements; and other office management activities. Objective for this position is to provide efficient & effective administrative support to General Manager and Leadership team members by relieving them from managing day-to-day office administrative tasks.
WHAT WILL YOU DO?
1. Provide secretarial assistance to General Manager and Leadership team members.
Timley submission & processing of all personal & professional expenses including but not limited to settlement of travel claims, credit card payments, tracking of bank accounts etc
Filing and custodian of all confidential business related matters
Arrangement of Management meetings, Preparation of minutes of meeting & followup with management team on agenda items & action plans etc.
Drafting various business correspondences - Internal & External
Managing appointments & travel calendar for the General Manager and Leadership team
2. Travel Desk Management
Processing of Travel requests for entire management team & coordinate with JTI authorized Travel Agent on providing flight options based on company's business travel policy
Tracking and updating travel records, Coordinating with Market Finance Department on payment and settlement of travel invoices, employee travel claims etc
Ensuring on time payment and coordination with AMEX and Travel Agent on pending issues/disputed transactions
Making Hotel & local transportation booking by coordinating with relevant administrative staffs at the destination point
3. General Office administration
Ensuring proper upkeep & maintenance of offices & work locations of management team
Ensuring that all office assets including communication equipments are well maintained & managed
4. Mobility, Immigration and Relocation of IAs, STAs, Local Plus
Will be in-charge of the following: liasing with housing vendor, immigration services, relocation vendor and coordinating with all activities related to mobility
5. Engagement
Will be in-charge of all office engagement activities via coordination with Local P&C, Employee Synergy Team (EST) and other JTI entities
WHO ARE WE LOOKING FOR?
Graduate of any Bachelors degree
Minimum 4-5 years of similar experience in Secretarial & Administrative function
Excellent communication skills - English & Local Language
Hands on experience in MS word, MS Excel & PowerPoint Presentations, preferably with certificate course in MS office applications
Experience in international environment is an advantage
Proven experience in visa/immigration process and events organization
Organizational skills & multitasking
Good analytical skills
WHAT'S IN IT FOR YOU?
Be covered with medical insurance upon hiring, with dependent coverage and medicine allowance
Receive cash allowances such as meal and transport allowance
Flexible working arrangements
Have access to over 200 company training
Be part of a truly international and diverse company with over 40,000 employees in 130 countries.
Experience the culture of an Investors in People certified company
Find out why 9 out of 10 employees recommend us to a friend.
Understand why 9 out of 10 employees say they feel free to be themselves
What are the next steps - Recruitment process:
Thank you very much for applying!
We will make sure to provide feedback on your application within 2 weeks after the application deadline.
Japan Tobacco International

Taguig City, Metro Manila
Permanent
Full-time