Facilities ManagerJones Lang LaSalle

Summary of Position
The Facilities Manager is responsible for the delivery and performance of IFM contract deliverables for client.
The role is the key point of contact with Client and key stakeholders across client sites for the areas of responsibility and its occupants, and act as their service provider liaison.
Leading the onsite team, the role is responsible for ensuring that JLL team (employee and service partners) delivers FM and workplace services to the highest standard resulting in safe, code-compliant, functional, comfortable, energy efficient and attractive facilities and site infrastructure.
The role is responsible for the managing of contracts, Capex & Opex expense budgets within approved allocations and provides monthly updates to year-end projections.
The role is responsible for the preparation, collation and submission of related facilities, financial and project reports as per required frequency.
The role is required to be proficient with strong competency in facilities management, engineering, project management, project tender and quotes, project evaluation and reporting, and will be responsible for the working with different stakeholders & vendors for managing of ad hoc projects as per client's specifications and timeline.
Major Activities and Responsibilities:
Client Service - Facilities Management
Establish a "Safety First" culture across sites, and improve safety performance by championing our level of awareness and changing all staff and partner safety behaviours.
Provide leadership and guidance to the team as required to ensure delivery and achieve of high client service standards.
Have strong focus ensuring our JLL staffs and vendor partners meet all EHS, SLA, KPI, Satisfaction Surveys, Contracts and Scope of Work (SOW) requirements.
Timely escalation to Account Manager and/or JLL management in the event of any escalations which have impact on KPI/SLA and other deliverables
Serve as the liaison for all facilities services, inclusive but not limited to; janitorial, lab services, landscape, shared compound, security, waste management, space planning, and project development services.
Ensure compliance by ensuring renewal of all related government and statutory licenses.
Updates and monitor of PM planner, and ensure that all PMs are completed on time and updated into system.
Ensure all safety, environmental, and client standards are strictly adhered to within managed facilities.
Ensure compliance with portfolio wide initiatives and required local, state and federal laws and regulations that pertain to the operating of facilities.
Ensure strict compliance with client policies and procedures, government regulations & JLL internal SOP pertaining to EHS, procurement, financial policies, etc.
Promote customer and JLL related sustainability initiatives by proposing & participating in recycling, energy, waste reduction, sustainability program.
Prepare, collate and submission of related facilities and financial reports, responsible for organising, coordinating, chairing of client's meeting and business reviews.
Ensure uptime and smooth operation of M&E system, attend and response to site incident and emergency as required.
Management of FSM, is ERT trained and to support as SIC for building.
Client Service - Project Management
Attend project tender show round as required to understand requirement and expectations, define project work requirement and scope of work, liaise and arrangement of project vendors for quotation based on tender specification and requirement.
Evaluate of submitted vendor quotations, consolidate and prepare and submission of formal quotation to client as per project specification and requirement.
Project award and coordination of vendors and client to ensure safe and timely completion of project within budget and specification
Conduct of project meetings; provide progressive updates of project to client and stakeholder.
Submission of project progress & completion reports, prepare and process of project claims and invoicing.
Employee Management
Establish site level goals in conjunction with and cascade objectives to team into our JLL team's Performance measuring system (Workday)
Maintain an effective succession plan for yourself and all team members.
Complete and submit goals/objectives, mid-year reviews and year-end accomplishments by required due dates.
Manage and engage in the on-going performance review process for all direct reports by required due dates.
Financial Targets
Effectively manage site operating expenses to meet/exceed glide path savings targets.
Develop and submit a detailed site-operating budget annually. Provide monthly variance analysis and submit all periodic forecasts by assigned due dates.
Support JLL Sourcing Team on all Sourcing Initiatives; implement all service level changes and/or supplier transitions as required.
Ensure all financial processes are following and compliant as per JLL and clients' competitive bids process, issuing of PO's, and receipting work.
Growth of Company
Actively identify, develop and document best practices that increases JLL's value to the client.
Actively identify, develop, propose and document innovations that increase JLL's value to the client.
Actively apply and support of JLL new technology and corporate programs to increase value to the client.
Education & Qualification
A minimum of 5 years relevant working experience in facilities management and proven management background with demonstrated ability to exercise proper judgment, and have managed portfolios of accumulated size of 100,000 sqm in the past 3 years.
At least 3 years with JLL in providing FMC services
Experiences in account operations and management.
Experiences and strong technical knowledge in facilities management
Knowledge in statutory requirement
Occupational First Aide (OFA) Certified - plus
Knowledge of Energy Reduction and Sustainability Programs.
Skills
Pleasant personality, strong customer service, interpersonal skills and problem solving ability.
Strong technical and project management knowledge
Good understanding of facilities operations / housekeeping management
Computer skills in Microsoft Office, MS project, PowerPoint, Excel
Independent, self-motivated, flexible, responsible and willing to work under pressure
Knowledge of standard business and accounting practices.
Knowledge of Excel and ability to analyse data.
Location:
On-site -Taguig, Philippines
If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!
About JLL -
For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .
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Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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Jones Lang LaSalle

Taguig City, Metro Manila
Permanent
Full-time