facilities Coordinator (taguig, ph)Jones Lang LaSalle

Facilities Coordinator
Integrated Facilities Management - Corporate Solutions What this job involves:
The Facilities Coordinator shall perform the following tasks:
Responsible for upkeep of operation and maintenance of furniture & equipment at the site, excluding kitchen & security equipment. (see attached detailed equipment list)
Responsible for development, monitoring & execution of the site's 52 Week Maintenance Plan.
Responsible for working on timely attending and early closure of GUTS tickets.
Proactively develop & manage key strategies to minimize & control energy consumption across the designated building/ portfolio.
Responsible for coordination with property management team regarding building issues.
Input to &/or delivery regular building reporting / data as required by the Sustainability team.
Proactively manage the planned & reactive fabric repairs & maintenance to maintain the property / workplace to agreed standards.
Proactively manage the water treatment regime (where Lessee owned or responsible within the lease) and implementation of the independent risk auditing in line with JLL agreed process.
Responsible for coordinating with all civil, mechanical, electrical works to stakeholders & users.
Monitor & manage the operational & statutory compliance of all fire & life safety systems through the third party service providers.
Monitor & manage the operational & statutory maintenance of all building electrical systems through the third party service providers.
Monitor & manage the planned preventative maintenance regime for all mechanical systems through the third party service providers.
Maintain building management records & general policy compliance so as to achieve high standards in line with JLL OPS AIDE process.
Monitor & manage the contractor induction program for the allocated building / portfolio to ensure compliance with agreed process.
Ensure the timely and accurate completion of Isolation & impairment notices in line with agreed process.
Manage all regular / irregular service provider JSAs to ensure compliance with agreed process.
Monitor & proactively recommend the implementation of infrastructure works in line with the agreed lifecycle / infrastructure conditions.
Manage building asset registers to maintain an accurate database.
Support project resources by taking ownership of post PC defects monitoring & rectification in line with agreed scope.
Management of Minor works projects in line with the agreed project filter.
Be available by telephone after hours to respond to emergencies.
Be available for all emergency matrix calls and incident crisis management.
Provide all relevant mentoring support and instruction to Technicians.
Assist the Regional Operations Manager in any requirements for the site rolling up to the regional requirements as requested
To follow the agreed service delivery as indicated in the Site Field Manual for Engineering Services.
Financial Management
Regularly review the level of operating expenses and implement any cost savings that may be achieved consistent with the overall asset management objectives ensuring adherence to property specific limits of authority.
Prepare recommendation papers and seek client property cost approvals for all expenses within designated areas of responsibility in line with limits of delegation
Administration
Assistance with the preparation and presentation of monthly client dashboard reports
Incident Management & Investigation (including PIR for critical incidents)
Excellent record keeping ensuring that all capital works have received the landlords written approval inclusive of all handover and DLP processes are completed.
Appropriate management of GUTS in regard to logging work orders, closing work orders and assisting with reporting requirements.
What we can do for you:
At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay, and benefits package.
We will also require you to register in our career site: https://www.us.jll.com/en/careers to capture your details in our system.
Apply today!
To ensure that you progress the soonest with your application please have basic pre-employment requirements ready (NBI clearance, official transcript of records, government IDs, etc.).
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For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy .
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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Jones Lang LaSalle

Taguig City, Metro Manila
Permanent
Full-time