Executive SecretaryZienac Pharmaceutical

Job Description
Provide comprehensive administrative support to the company President/CEO, including managing schedules, appointments, and meetings.
Arrange travel itineraries, accommodations, and logistics as required.
• Handle incoming and outgoing communications including phone calls, emails, and correspondence. Draft, review, and edit documents, presentations, and reports.
• Maintain and organize calendar, scheduling and coordinating meetings, conferences, and appointments. Ensure conflicts are resolved, and adjustments are made when necessary.
• Prepare meeting agendas, attend meetings, and take accurate minutes. Distribute minutes and follow up on action items
• Handle sensitive and confidential information with utmost discretion. Maintain a high level of professionalism and confidentiality in all interactions and ensure the executive's privacy is protected.
• Arrange domestic and international travel, including flights, accommodations, and ground transportation.
• Maintain and organize electronic and physical files, records, and documents. Ensure easy retrieval and access to necessary information.
• Assist in managing and coordinating special projects or initiatives. Conduct research, gather data, and prepare reports or presentations as needed.