EXECUTIVE SECRETARYIPM Construction & Dev. Corp.

Responsibilities:
Maintaining executive's agenda and assist in planning appointments, board meetings, and conferences.
Attending meetings and prepare minutes.
Receiving and screening phone calls and able to communicate professionally.
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
Make travel arrangements for executives.
Knows to handle highly confidential documents and information ensuring its security.
Prepare invoices or financial statements and provide assistance in bookkeeping.
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders, when necessary.
Maintain electronic and paper records ensuring information is organized and easily accessible.
Qualifications:
Graduate of BS Accountancy
With at least 2-3 years of working experience as executive secretary
In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
Strong analytical and planning skills
Excellent organizational, time-management, and problem-solving skills
Outstanding communication, presentation, and negotiation skills
With excellent telephone etiquette, and multi-tasking abilities
Possesses high integrity, professionalism and confidentiality.
Proficient in all MS office applications