executive - facilities Administration & safetyCotiviti

EXECUTIVE / SENIOR EXECUTIVE - FACILITIES ADMINISTRATION & SAFETY
 
PRINCIPLE PURPOSE OF JOB
 
Executive / Senior Executive-Facilities Administration & Safety supports a growing need of the company and will be a key member of the Administration team. He/she works closely with support and operational teams. This role will work with Facility and Security team and will be responsible for cleanliness and maintenance of office assets and safety of the company & its people.
 
Executive/Senior executive will work as per the policies and guidelines of the company and administration department.
 
JOB RESPONSIBILITIES
 
Facilities and Administration:
Office Facility Management which includes Housekeeping, Security Management, cafeteria Management, and repairs and maintenance of office premises.
Vendor Management includes selection of vendors for procurement of regular materials and assets after following proper evaluation process and looking after timely delivery, proper authorization, and communication to all concern people.
Liaison with external agencies and government offices like Custom office, local Pollution Control Board and looking after renewal of various government licenses like Shop Act, Landlords, Municipal Corporation, etc.
Repairs and maintenance of all company assets.
Coordination and communication with company employees, Managements, and visitors.
Transport arrangements for employees of the company as per the rules and law of the land.
Renewals of AMC of assets and other day today operational support vendors
Plan, organize, direct, and control the work activities of the team members to provide prompt and efficient service to internal and external people.
Recruitment of housekeeping and security staff and communication with them about job expectation, and monitoring and disciplining staff and enforcing systems, policies, and procedures.
Monitoring the daily team rosters for housekeeping, Technical and security
Corporate Security:
Issuance of ID and access cards
Monitoring material movement - Inward and outward
Register maintenance, periodic checks
Internal Trainings
Coordination and SPOC for ERT drills
Key maintenance
Coordinates with the concern SPOC's from the building team for the safe entry of employees and Visitors
Ensuring visitor management guidelines are followed correctly
Ensuring protocols are followed by the vendors and visitors
Liaison with building management for visitor, vendor and material movement.
ATTRIBUTES AND BEHAVIORS
Develops and maintains positive working relationships with others.
Shares ideas and information.
Assists colleagues unprompted.
Takes pride in the achievement of team objectives.
Has credibility with peers and senior managers.
Self-motivated - driven to achieve results.
Works with a sense of urgency.
High employee's service ethic - is passionate about meeting employee's expectations and improving service levels.
Keeps pace with change - acquires knowledge/skills as the business evolves.
Handles confidential information with sensitivity.
Exhibits behaviours consistent with Cotiviti Values
RELEVANT EXPERIENCE & EDUCATIONAL REQUIREMENTS
Degree with minimum 3-4 years' experience in Facility and administration field.
Clearance of all major exams in first attempt.
Should be certified Safety Officer II training per the Department of Labor and Employment (DOLE) standards
Practical experience working in a Multinations -IT/BPO Company.
Computer Knowledge essential.
SKILLS & COMPETENCIES
Strong analytical, critical thinking and problem-solving skills.
Excellent verbal and written communication skills.
Excel proficiency.
Strong organizational skills and adaptive capacity for rapidly changing priorities and workloads.
Ability to work well independently and maintain focus on a topic for prolonged periods of time.
Comfort in working with team members that are remote and located in the US, India or other geographies.
Ability to work within a matrix organization.
JOB DEMANDS
Candidate should be ready to work in different shifts, including night shift.
Works with Cotiviti employees located in and outside the designated site