executive CoordinatorAux

The Executive Coordinator will initially serve in an administrative capacity with the potential for growth for the right candidate. The Executive Coordinator will report to the team and support both the CEO and team accordingly. Searching for a macro-thinker and a people person who can handle the day-to-day scheduling, rolling calls, and business prioritization with discretion and a calm demeanor, as the clientele and operations are of an extremely high caliber in their respective industries. An interest in finance, venture capital, and global entrepreneurship is a plus.
Responsibilities
Administrative duties include handling phones, calendar management, scheduling travel, event logistics, and general office management tasks
Serve as the first point of contact with clients and executives
Assist with special projects, research, and compiling information as needed
Project management
Help support operations
Managing daily schedule; adapting as needed and effectively communicating changes to all parties
Organize all aspects of complex domestic and international travel, professional and personal
Manage meetings, reservations, and errands
Support senior staff meeting logistics in conjunction with other support staff
Manage action item list
Maintain relationship databases and CRM
Weekly meetings with leadership and project lead
Anticipate the needs of the CEO, staying ten steps ahead at all times to ensure a smooth and successful outcome
Complete expense reports and maintains an accurate expense filing system
Flexibility in coverage - being able to support a wide array of personalities and leaders
Estimated salary budget: P45,000-60,000/month (depending on your application and work experience)
Requirements
1-2+ years of assistant experience working with an executive or c-level management.
Must be comfortable handling operational tasks
Experience in finance and global entrepreneurship is a plus
Able to work with minimal supervision, anticipating the needs of the operations team as time passes
Ability to work well under pressure; meet tight deadlines; manage multiple projects and expectations; and maintain a sharp focus while managing competing priorities
Attention to detail and strong organization skills are a must
Must be a team player with an ability to succeed in a fast-paced, highly demanding, high volume, dynamic environment
Strong interpersonal skills, while understanding the importance of maintaining confidentiality.
Ability to effectively communicate and interact with employees at all levels
Adept at quickly learning new processes, technology, and ability to assimilate oneself and become familiar with existing systems
Strong command of Microsoft Office and Google suite
Familiarity with Gorgias/Shopify
Must be willing to work US business hours (details will be provided and may still change)
Benefits
Food Allowance
Government Benefits
13th Month pay
Work Equipment
Night Differential if applicable (10% of hourly rate)
20 Leaves (after 6 months)
Holiday pay (200% on Regular holidays; 130% on Special holidays)
Overtime pay (max of 10.25 hrs/day)
Referral bonus (P10,000 if referral passed and stayed with the company for 3 months)
HMO (after 6 months)
#li-remote
Aux

Makati City, Metro Manila
₱45,000-60,000 per month
Permanent
Full-time