Executive AssistantManila Water Company, Inc.

ROLE PURPOSE
Implements policies and protocols of the Office of the Group Director pertaining to calendar, budget, and documentation management.
Provides executive support to the Group on a daily basis and during special events carrying the responsibility for security and confidentiality of files and information.
RESPONSIBILITIES
Implements policies and protocols of the office pertaining to calendar, budget, and documentation management
Performs internal and inter-agency coordination and correspondences (e.g., drafting of standard letters, proofreading content from the different departments)
Provides executive support to the GD carrying the responsibility for security and confidentiality of files and information (e.g., filtering and monitoring calls and letters for the group, document tracking)
Provides administrative/logistical support during meetings and special events for the Group Director and other members of the Management Committee
Organizes meetings for the GD to ensure efficient management of his schedule
Facilitates prompt delivery of meeting materials and requirements to the GD
Provides the GD with the details of the event/meet (e.g., attendees, attire, call time)
Updates the departments of the GD's schedule details on a daily basis
Handles local and foreign travel requirements and arrangements (e.g., travel documents, booking of flights, hotel and accommodation, transfers, and other logistical details)
Performs the efficient handling, disbursement, and liquidation of cash advance/petty cash of the office
Handles logistical, equipment, and procurement requirements of the office
Performs document management using both physical and virtual storage
QUALIFICATIONS
Degree holder in Communications / English / International Relations
Has at least 3 years of work experience in a top-level office providing Executive Support
Has excellent communication skills (written and verbal)
Has exposure to protocols of varying groups, cultures, and organizations
With a good customer service background
Knows how to create infographics.
Plan and execute engagement activities and Townhalls for IT
Scheduling support for Projects and IT Steerco meetings.